HR Administrator

The ideal candidate will have a helpful and friendly attitude and is comfortable greeting and organising guests on a daily basis. You’ll work closely with the HR Manager with regards to HR administrative and recruitment tasks and get involved in the organising of social events. On the office-side, you'll manage the switchboard and take messages for staff members as well as ensure the smooth running of the office in terms of stock and supplies. 

This is a great opportunity for someone who wants to work and gain experience in friendly and fun office environment.

JOB DESCRIPTION

HR

• Assist with employee administration (collecting and inputting new employee information) and maintenance of personnel files.
• Preparing paperwork needed to create new employee profile and to place new employee on payroll.
• Maintaining employee file records up-to-date by handling changes in employee status in timely manner.
• Assist in the recruitment process including advertising positions, sorting CV’s, conducting reference checks and liaising with Managers to arrange interviews.
• Administer HR-related documentation including letters and contracts of employment.
• Assisting with administration of the induction and on boarding process.
• Capturing, processing and maintenance of HR Administration data timeously and effectively.
• Coordinate training, events and other programs as required.

OFFICE ADMIN

• Welcoming guests to the office and providing them with coffee or tea.
• Answer main switchboard phone and direct calls as appropriate.
• Receive and assess telephone calls and emails, assisting with queries where possible and forwarding to the relevant part for further attention when necessary.
• Arrange meetings upon request and prepare meeting rooms e.g. book rooms, arrange refreshments and confirm attendance of invites.
• Assist with the planning and organising of events including breakfast meetings, company away day, holiday events and other social events within the office.
• Liaise with Landlord on building-related admin matters.
• Management of the cleaners and their roster.
• Any other office-related activities as required.
• Assist the Buyers with purchasing of office décor.

KEY REQUIREMENTS

• Human Resource Degree or Diploma.
• 1/2 year HR administration experience.
• Experience with Microsoft Word and Excel.
• Able to maintain confidentiality.
• Capable of interfacing professionally with employees to answer questions and provide information.
• Able to multi-task.
• Detail oriented.

KEY COMPETENCIES

• Strong communication skills (written and oral).
• Strong interpersonal skills.
• Problem solving and logical reasoning.
• Adaptable to an ever changing environment.
• Strong ability to plan and organise.