Jobgether
Operations Associate
Accountabilities:
- Manage and maintain the end-to-end deal pipeline within HubSpot CRM, ensuring all records, stages, notes, and follow-ups are consistently accurate and up to date.
- Track inbound interest, ongoing conversations, and long-cycle deal follow-ups, ensuring no opportunity or task is missed across extended timelines.
- Execute consistent follow-up communications and maintain structured engagement across multiple active deals.
- Maintain and update operational tracking tools using Microsoft Excel or Google Sheets, ensuring data accuracy and clarity.
- Transform raw operational data into clear summaries, reports, and basic visual dashboards for leadership visibility.
- Support preparation of internal and client-facing materials, including pitch documents and deal summaries.
- Coordinate scheduling, meetings, and administrative logistics related to deal execution and stakeholder communication.
- Ensure leadership has real-time visibility into pipeline status, priorities, and operational bottlenecks.
- Hands-on experience working with HubSpot CRM, particularly in deal tracking, task management, and follow-up workflows.
- Strong proficiency in Microsoft Excel or Google Sheets, including formatting, templates, and basic data structuring.
- Excellent written English communication skills, with the ability to independently manage follow-ups and stakeholder messaging.
- Exceptional attention to detail and strong organizational skills.
- Ability to manage structured, repetitive workflows and long deal cycles with consistency and accuracy.
- Strong sense of ownership, reliability, and proactive problem-solving mindset.
- Comfortable working fully remotely and aligned with EST working hours.
- Based in Latin America or South Africa, with availability during required time zones.
- Bonus: exposure to finance, M&A, investment banking, or executive support environments.
- Bonus: familiarity with pitch decks, CRM automation, or data visualization tools.
- Fully remote work with structured EST-aligned schedule
- Stable, process-driven role with clear responsibilities and outcomes
- High ownership in operational execution and deal flow management
- Opportunity to work closely with senior stakeholders and high-value business processes
- Exposure to CRM-driven operations and structured deal environments
- Consistent workflow with minimal ambiguity and clear expectations
- Career development in operations, deal management, and business execution functions
- Collaborative remote team environment
Requirements:
Benefits:
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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Jobgether runs the largest remote job platform, effectively linking job seekers with over 200,000 flexible and remote opportunities that match their unique skills and preferences. Our focus is on enhancing the hiring process, ensuring efficiency while prioritizing the candidate experience, particularly in the growing health and wellness sector.
- Founded
- Founded 2020
- Employees
- 11-50 employees
- Industry
- Professional Services
Operations Associate