Publications Coordinator

Responsibilities and key activities include but are not limited to:

Publication Process Support:

• Support product publication teams with Datavision data entry and record updates
  • Create records based on entries in SharePoint forms
  • Ensure all required fields are entered during the course of the publication development cycle
  • Follow-up for information to be filled in missing fields (more details below under Datavision Support)
• Proactively manage publication timelines
  • Update dates and steps per the publication plan and keep it updated as the publication progresses in the workflow
  • Follow-up and coordinate to get key and time-limiting steps actioned
• Apply ICMJE criteria to ensure author eligibility
  • Validate eligibility based on the contribution by them
  • Confirm author eligibility based on their commercial/non-commercial role
• Ensure publication compliance and adherence to SOP
  • Confirm adherence to compliance requirements at each critical step
    • Availability of active author LOAs for each author
    • Presence of funding/sponsorship statement, writing acknowledgment
    • Availability of author signoff/final approval from each author of a publication as needed for compliance
• Maintain an up-to-date knowledge of SOP, best practices, product team dynamics, and other outlined processes
  • Keep oneself updated on the process requirements and the rationale for each step, action, or ask in the process
  • Be able to provide process guidance for other stakeholders in the process environment
• Escalate compliance issues and exceptions as identified
  • Flag to relevant stakeholders/departments instances of non-compliance, process risks, etc, as needed
• Partner with the in-flight quality control team to remediate any issues identified during the final review phase
• Assist with manuscript/abstract submission
  • On a need basis, help content teams/authors with package submission 
• Upload final versions and metadata to publication archive

Datavision Support:

• Create new publication records in Datavision 
• Proactively request letters of agreement for new authors
• Route publications for author review, send reminders as needed, and upload author feedback to Datavision 
• Coordinate with med writers and subject matter experts to ensure timely circulation and delivery of publication materials
• Perform compliance checks and submit publications for final publication review
• Participate in publication strategy and writer meetings to maintain currency of publication records