Agoda is hiring an

Administration/Procurement Supervisor

Bangkok, Thailand

As an Administration/Procurement Supervisor based in Bangkok, Thailand, you will join a high-energy and fun team under the Administration department and report directly to the Administration/Procurement Manager.  The key responsibilities focus on providing daily support operations and managing administration function for over 1300+ employees located across five Agoda offices in Thailand. Your role includes a wide range of responsibilities in supporting Agoda and our staff, such as managing day-to-day office and facilities operations; planning and coordinating administrative processes; monitoring costs and expenses in line to budget; ensuring smooth communication and flow of information within the company to facilitate operations; escalating process weaknesses and implementing policies to streamline the processes, etc.

As part of this role, you will work closely with Senior Management and other departments, such as IT, Legal, People, Partner Services, Marketing, Finance, etc. to ensure that projects will be delivered on time and office operations run smoothly.

This position requires strong communication, coordination, organization and problem-solving skills.

 

Key areas of responsibility will include, but are not limited to:

  • Assist Manager to lead and motivate the team in ensuring support activities are carried on efficiently and effectively to allow other operations to function properly.
  • Manage day-to-day admin support and procurement requirements for the Company (i.e. office equipment and supplies inventory control, repair and maintenance, fixed assets control and disposals, vendor selection and negotiation, cost comparisons, process admin payments, filing and record keeping, etc.).
  • Supervise office facilities operations, office design, building engineering maintenance, office fit-out construction projects. (Knowledgeable in building facilities and M&E systems is a plus)
  • Oversee office lease and renovation projects and manage office and workspace planning (i.e. control budgets).
  • Coordinate with internal and external parties to ensure a safe, comfortable and efficient office environment for Agoda staff.
  • Work closely with IT-Infra and Support and Compliance teams to implement appropriate IT-network and security systems, adhering to PCI, PII requirements.
  • Implement Office Healthy and Safety Standards in accordance to Priceline group and local Thai government regulations and policies (i.e. turnstiles, security guards, CCTV, insurance, office access and security controls, nursing facilities, etc.).
  • Provide ad-hoc administrative assistance to senior management.
  • Assess staff performance and provide coaching and guidance to maximize team efficiency; Recruit and train personnel and allocate responsibilities.
  • Ad-hoc projects (i.e. year-end Agoda staff party, office merit-making ceremonies, special one-off departmental events, etc.).

 

Qualifications:

  • Proven leadership and problem-solving experiences in Administration function for at least 6-7 years.
  • In-depth understanding and implementation of office management policies and safety procedures.
  • Proficiency with financial analysis, facilities improvements and management principles.
  • A minimum of Bachelor’s degree.
  • Ability to work independently, multi-task productively and be a team player
  • Strong written and spoken communication skills in English and Thai (other languages would be a plus)
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

 

This role requires highly self-driven and resilient character, solid relationship management skills to network with cross-functional teams and external parties. Demonstrating ability to multi-task, manage unpredictable, ad-hoc projects and handle shifting priorities while maintaining a clam, professional demeanor are strongly valued for this role.

 

RECRUITMENT AGENCIES PLEASE NOTE, we have a strict PSL in place and we will only accept applications from agencies/business partners that have been invited to work on this role through the Greenhouse portal. 

 

Candidate CV's not submitted through our Greenhouse portal or submitted directly through to managers or HR will be considered unsolicited and will be treated as gifts and no fee will be payable. 

 

We thank you for your cooperation in this matter. 

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