Kobalt Music Group is hiring an

Executive Assistant, AWAL

London, United Kingdom

Kobalt is looking to hire a highly organised, self-driven and detail-oriented Executive Assistant to support both the President of AWAL and SVP Recordings Operations in our London office. The successful candidate will have previous executive-level support experience in a fast-paced, ever-evolving environment as well as a track record of managing ever-changing schedules, conflicting priorities and planning international travel across multiple time zones.

The President and SVP manage a range of teams driving AWAL’s recorded music business and extensive roster of clients; these include A&R, international marketing teams, digital operations and supply chain, release management, client admin, royalties and label management functions. This role will be expected to gain a good understanding of these business functions and help with projects and any issues as they occur.

As a natural extension of the supported executives in their day-to-day activity you will need to be an excellent organiser and communicator, able to build a trustworthy relationship among internal teams and external contacts.

AWAL is the Recordings division of Kobalt, and provides a range of marketing, distribution and other services to artists and labels, empowering recording owners whilst enabling them to retain ownership and control of their masters. AWAL works with more than 12,000 clients and our roster includes artists such as Nick Cave & The Bad Seeds, The Kooks, Laura Marling, Tom Misch, De La Soul, The Wombats, David Gray, Placebo and LAUV, and labels including Marathon Artists, Independiente, Mau5trap, Downtown, Wrasse and Chrysalis.

Working at Kobalt, you will help empower creators in today’s complex and change the music landscape – ideal for someone with an incredible drive, enthusiasm & of course, a passion for music!

What would you do as an Executive Assistant?

  • Calendar management & meeting coordination, processing PO’s & expenses as well as manage domestic and global travel arrangements
  • Assist with the deal management processes & management reports, presentations and documents using Excel, Key Note & PowerPoint
  • Provide the bridge for smooth communication among internal & external teams; maintaining credibility, confidentiality, trust and support
  • Manage external relationships by filtering and prioritising contact
  • Data and business research, compiling special reports & organize data
  • Take notes and distributes meeting minutes & agendas, updates shared documents & coordinate office and admin requirements for wider team as required
  • Work closely with the wider teams to arrange meetings and events as needed
  • Work on ad-hoc projects and support other managers in the functions

You will ideally have…

…2+ years’ experience in a supporting role in the music industry

…a digital/technical interest and skills or business studies/MBA background would be desirable

…exceptional organisational skills with the ability able to take initiative, manage a changing schedule and manage competing priorities without losing anything in the shuffle

…crisis and issue management experience and some project management skill

…prior experience coordinating international travel and planning across multiple time-zones

…strong written and verbal communication skills

…ability to deal with colleagues at all levels of the organization

…experience with PowerPoint/Keynote and Excel

…very strong attention to detail

You may be working for in artist management, a record label or distributor but most important is that you are comfortable working in a fast-paced environment and have a friendly, enthusiastic & results-oriented attitude.

Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

 

Recent Awards/Recognitions:

2018 Financial Times Boldness in Business – Drivers of Change Nominee

2018 Fast Company’s Most Innovative Companies in Music

2017 Fast Company’s Most Innovative Companies in Music

2017 Music Week Publisher of the Year

Recent press:

Music Week - The Music Industry’s Best Friend

Music Business Worldwide – “We are Building for the Future of the Music Business

Wired - How data saved music

Economist - Disrupters

Check out our blog:

www.awal.com/blog

SPECIFICS

  • Based at River Building, Cannon Street, London EC4R 3TE
  • Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval

www.kobaltmusic.com/careers

IMPORTANT NOTICE

Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law. 

Thank you for choosing to apply for a role at Kobalt! By applying for a role on our website you are allowing Kobalt to collect your personal data and contact you regarding this opportunity. We care about transparency and believe that skill sets can be applied to multiple roles, so we would love to able to get in touch with your regarding other opportunities that may be suitable for you. We will therefore keep the information you supplied to us for one year. We collect your personal data for the purposes of managing Kobalt recruitment related activities and in relation to the evaluation and selection of applicants and as is otherwise needed in the recruitment processes. You can read our Privacy Policy HERE where we outline full details in line with GDPR requirements.

 

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