HireForce Staffing Solutions is hiring an

Administrative Assistant III

Los Angeles, United States

No. of Openings:  1

Location:  Los Angeles, California 90001

Job Type:  Full-Time

Salary:  $65,000.00 - $80,000.00

Industry:  Banking

Education:  Bachelor's Degree

Category:  Administrative

Travel:  Never

Relocation Assistance:  No - Local candidates only

Candidate Guarantee Terms:  90 days

Work Eligibility:  US Citizen

 

Business Overview

Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.

 

Job Description

The Administrative Assistant in this position will provide diverse, advanced and confidential administrative support. Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time. Significant multi-tasking abilities are required. Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills are essential. Responsibilities include:

 

• Extremely heavy calendar management; coordinating and scheduling internal and external meetings

• Extensive scheduling of international and domestic travel

• Comprehensive phone coverage and expense processing

• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams

• Serving as a resource for basic company policies and procedures

• Assist business management with day-to-day activities and ad-hoc projects

• Quickly learning and keeping up to date on a variety of software programs

• Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence

• Usually relieves management of administrative details

• Gathers, compiles and reports information relevant to/for department

• May manage a multiple different and conflicting objectives, projects or activities at one time

• Communicates with executives and line management to gather or convey relevant information

• May be involved in high-level client contact and exposure to sensitive information

• Must use considerable tact, diplomacy and judgment have advanced administrative and analytical skills and knowledge of a variety of software programs

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