Machine Zone is hiring a

Senior Administrative Assistant to the President and Senior Director Client Services

Palo Alto, United States
Full-Time

The Senior Administrative Assistant will provide excellent, comprehensive administrative and operational support to our burgeoning Client Services team.  We are looking for someone who has a high degree of flexibility and organizational skill allowing them to operate effectively in a dynamic environment. The candidate needs a strong sense of initiative and the ability to own process in order to allow the President and Senior Director to make decisions. We are looking for a proactive individual who wants to learn.
 
This Assistant should be able to handle confidential information with tact and integrity, always using good judgment and discretion. Your responsibilities are, but not limited to: calendar management, attending various meetings and taking minutes, ensuring time lines for critical milestones are kept to, processing expense reports, partnering with outside vendors, document creation in line with direction, assist with event planning, build cross-functional relationships, and general office duties as needed. You must be able to prioritize multiple assignments and have an understanding of how to best assimilate in a new group.  You must also be able to synthesize multiple work streams into a single plan. We are looking for someone who takes initiative, works extremely well with other people, can work autonomously, and is interested in growth.  The ideal candidate is mature in outlook, positive, and has a high level of emotional quotient. 
 
You must be comfortable rolling up your sleeves, be completely transparent, and 100% committed to helping the company continue its explosive growth.

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