Axiom Zen is hiring an

Office Assistant

Vancouver, United States

About us

Axiom Zen is an award-winning venture studio. We specialize in creating and reinventing businesses for a software-centric world. Our products have made “Best of the Year” lists (Apple; The Next Web), and are used by the world’s leading companies – including Adobe, Sony, Starbucks, Phillips, and SEGA. In 2015 alone, our work was featured in TIME, The New York Times, USA Today, and Wired. We just made the cover of Canadian Business' 2016 "Most Innovative Companies in Canada.”

 

Overview

Axiom Zen is looking for an Office Assistant to help ensure our Vancouver HQ is a great place to work – whether that means preparing gifts for new hires, organizing a catered lunch, or greeting a visitor.

With daily tasks including keeping the office kitchen well-stocked and organized, managing incoming mail, and assisting team members as needed, you will be a key part of creating a world-class office atmosphere at Axiom Zen.

As our ideal candidate, you are impeccably organized, relentlessly dedicated, and an excellent communicator. With a deep interest in technology and a knack for working with people, it is in your nature to arrange and maintain order at work.

 

Responsibilities

As the Office Assistant at the Zen Den in Vancouver, you appreciate that a job description is just an outline of what you may be working on. We’re looking for someone who’s excited about the job and is looking to grow the role and its responsibilities.

But, in general, you will:

  • Be the first impression people have of Axiom Zen. Partners and guests will appreciate what a wonderful host you are.
  • Send and receive important mail.
  • Lead online purchasing and supply procurement. We take care of our team and would love your suggestions for the newest gadgets, office, and kitchen hacks.
  • Organize catered lunches and food preparation, leading birthday celebrations and coordinating our weekly catered lunches.
  • Coordinate, organize, and maintain the office.
  • Assist team members as necessary and take the initiative to find new tasks. Sometimes, this means going above and beyond your role’s specific responsibilities.
  • Assist in documentation, maintaining employee files, and auditing the company device inventory, ensuring our team members’ devices are up to date and suggesting improvements to our current processes.

 

Does this describe you?

As our Vancouver Zen Den Office Assistant, you are:

  • An exceptional verbal and written communicator. As the voice of the company for many of our outgoing communications, you need to have the gift of gab.
  • Always paying attention to details and deadlines. This role requires a high level of efficiency, calendar mastery, and respect for everyone’s time.
  • Proactive, with a track-record of taking the initiative. We want a problem solver that’s a stickler for quality. Our ideal candidate doesn’t just solve bottlenecks; they anticipate and preempt them before they become a problem.
  • In possession of a valid driver’s license. On occasion, you will need to run errands outside of the office.
  • Able to grow your role and take on evolving responsibilities. There’s no job beneath you. Not only are you capable of rolling up your sleeves to see something through, but you can also gather a team to help out when necessary. 

 

Please apply via the form below with a resume, cover letter, links to social media profiles and a short (<150 word) paragraph on one of your proudest recent accomplishments.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 

Salary and Benefits:

Competitive salary, exceptional benefits, and generous stock / equity. 

A few highlights:

  • Premium Insurance. Axiom Zen provides full health, life and AD&D insurance as well as premium vision, dental, and extended health benefits.
  • Active Professional Development. We actively participate in the development of our team. You have access to a Professional Development budget allocated separate from your compensation to be spent on conferences, classes, books, and any other resources to maintain and expand your skill set, industry knowledge, and professional growth. Or take someone interesting to coffee for in-person learning.
  • Speaker Travel Budget. We believe strongly that all our team members should have the opportunity to become thought leaders in their fields. To support this, we have a standard policy to cover travel + accommodations for speaking engagements anywhere in the Americas, and are very willing to support speaking engagements elsewhere around the world as well.
  • Mandatory 15 Off Days Per Year. We have a high standard for impact but we insist on work-life harmony and believe in balance. Minimum of 15 off days every year, with no hard limit.
  • Transport Reimbursement. We cover public transport to work and back. If you bike to work instead, we set aside $1000/year for bike maintenance. If you walk to work, we’ll bonus you the same amount as a rental subsidy.  

 

Zen Den Vancouver

B1 - 788 Beatty St.
Vancouver BC V6B 2M1 
Canada

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