Duarte is hiring an

Accounting AR Specialist - Temp

Sunnyvale, United States

Invoice and A/R Accounting Staff

Duarte, a top communication and design firm based in Sunnyvale, is seeking a motivated & conscientious Senior Accounting Clerk to join our award-winning team. We're looking for a self-starter who can manage a high-volume Accounts Receivable load without letting anything fall through the cracks. This position requires good excel skill. It also would need your excellent communication skill, verbal and written, as well as interpersonal skill.  If you have solid experience in Invoicing and Accounts Receivable processes & understanding of GAAP, excellent customer skills and uncontested attention to detail, this position may be for you!

Duarte is a different kind of agency. Clients come to us with diverse needs, but all are looking for original thinking, design expertise, and above all, simplicity. The design team at Duarte transforms complex ideas into meaningful visuals that tell a compelling story. This is an opportunity to be an integral part of the Finance department that supports this operation.


  • Reviews and processes billing requests from business teams.
  • Prepares invoices timely and accurately to clients, ensures invoicing information is sent to clients properly to ensure timely payment from them.
  • Processes credit memo, cancellation and pre-bill invoices.
  • Prepares and processes assigned journal entries.
  • Understands and carries out proper accounting treatment of the invoices to P&L verses Balance Sheet items.
  • Ensures clients know how to remit payment. Timely and accurately processes all payments to Duarte.
  • Resolves invoicing issues with internal AS and PM teams as well as with clients.
  • Carries out Dunn & Bradstreet search and generates credit reports.
  • Resolves collection issues by examining client payment plans, payment history, credit line; coordinating contact with collections department.
  • Proactively follows through on accounts past due, including collection calls to client and takes ownership of the activity through payment and matching to amounts due.
  • Ensures all transactions are complete, timely, and accurate and conform to Company policies and external regulations.
  • Compiles accurate invoice reports monthly and periodically.
  • Compiles accurate weekly performance reports on Cash and Aging.
  • Maintains accurate records and reporting of Unapplied AR account.
  • Responsible for Supplier Information Forms and ACH enrollment.

Send us your cover letter and resume by clicking on the link at the top of this posting. We look forward to hearing from you!


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