Diversity travel is an award-winning specialist Travel Management Company providing a unique and comprehensive travel service to charity, academic and not-for-profit organisations globally. To support our continued growth we are seeking a Finance Assistant to join our Manchester office.
To be responsible for the reconciliation of purchase invoicing and payments for our major suppliers.
The primary responsibilities are to ensure that all purchases made on behalf of the business are accounted for and reconciled accurately and to ensure high standards of process are being followed in the business.
Post the refund including airline and diversity fees against the specific folder in dolphin once received from BSP holding in suspense any clients refunds who have credit issues
Follow up slow moving refunds to ensure 100% completeness of receipt
Post car, rail and hotel refunds, charges and diversity fees and review client credit before credit invoicing
Post all ‘outside supplier’ refunds charges and diversity fees and review client credit before credit invoicing
Reconciliation of ‘Bank and Rail Settlement Plan’ payments in Dolphin to bank payment to ensure accurate processing of vendor charges
Reconciliation of Rail payments payment
Review Uninvoiced reports and monitor outstanding issues preventing invoicing
WPS/Expedia commission return reconciliation
Credit Card payment reconciliation, resolving queries and resolving differences
Review ADM charges, dispute incorrect charges and issue queries to ticketing when reason for charge not known. Reconcile with deductions made.
Respond to client queries in respect of bookings / refunds / charges
Support the preparation and monitoring of ISO information as required
Assist on the credit control side of the business
Resolving unallocated cash postings by getting additional information required from clients
Reviewing older accruals held and confirming validity
Managing the Finance Inbox, responding to queries both internal and external with an exceptionally high standard of customer service to both
Processing supplier invoices ensuring the appropriate approval process is followed
Provide quick and timely information to the Management Accountant/Financial Controller on purchases made
Ensuring the PO system functions correctly and that all staff are complying to procedure
Ensure adherence to timetable
Identify areas of weakness in role to meet information needs of users and in doing so identify own training needs