Diversity Travel is hiring a

Finance Assistant

Manchester, United Kingdom

Finance Assistant - Salary £16,000 - £18,000

 

Diversity travel is an award-winning specialist Travel Management Company providing a unique and comprehensive travel service to charity, academic and not-for-profit organisations globally.  To support our continued growth we are seeking a Finance Assistant to join our Manchester office.

 

Job Purpose:

To be responsible for the reconciliation of purchase invoicing and payments for our major suppliers.

 

The primary responsibilities are to ensure that all purchases made on behalf of the business are accounted for and reconciled accurately and to ensure high standards of process are being followed in the business.

 

 

Responsibilities:

 

  • Post the refund including airline and diversity fees against the specific folder in dolphin once received from BSP holding in suspense any clients refunds who have credit issues
  • Follow up slow moving refunds to ensure 100% completeness of receipt
  • Post car, rail and hotel refunds, charges and diversity fees and review client credit before credit invoicing
  • Post all ‘outside supplier’ refunds charges and diversity fees and review client credit before credit invoicing
  • Reconciliation of ‘Bank and Rail Settlement Plan’ payments in Dolphin to bank payment to ensure accurate processing of vendor charges
  • Reconciliation of Rail payments payment
  • Review Uninvoiced reports and monitor outstanding issues preventing invoicing
  • WPS/Expedia commission return reconciliation
  • Credit Card payment reconciliation, resolving queries and resolving differences
  • Review ADM charges, dispute incorrect charges and issue queries to ticketing when reason for charge not known.  Reconcile with deductions made.
  • Respond to client queries in respect of bookings / refunds / charges
  • Support the preparation and monitoring of ISO information as required
  • Assist on the credit control side of the business
  • Resolving unallocated cash postings by getting additional information required from clients
  • Reviewing older accruals held and confirming validity
  • Managing the Finance Inbox, responding to queries both internal and external with an exceptionally high standard of customer service to both
  • Processing supplier invoices ensuring the appropriate approval process is followed
  • Provide quick and timely information to the Management Accountant/Financial Controller on purchases made
  • Ensuring the PO system functions correctly and that all staff are complying to procedure
  • Ensure adherence to timetable
  • Identify areas of weakness in role to meet information needs of users and in doing so identify own training needs

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