Veepee is hiring an

Admin assistant (senior) H/F CDI

Saint-Denis, France
Full-Time
The vente-privee group has consolidated its various European brands, together made up of 6000 employees, under one unified conglomerate: Veepee. This coalescence marks a new chapter in its European history. 

With Privalia, vente-exclusive, Designer & Friends, Zlotewyprzedaze, Eboutic and vente-privee, Veepee achieved a 3.7 billion Euro turnover as of 2018. Present in 14 countries now, Veepee is taking a leading role in the European digital commerce landscape. 

Our 6000 employees have chosen a job at Veepee to spice up their daily lives! Our teams implement new technologies to fuel our strategies, offering our customers the best possible experience. 

Are you eager to learn? Veepee offers you a variety of trades to develop your career, enabling you to renew your skills constantly. Tech, logistics, sales, marketing, sales production: join us on an exciting, digital-centered journey. 

In 2018 we launched <vpTech/> -  the IT community of Veepee. Our teams are widely distributed within the offices in Paris, Lyon, Nantes, Nice, Barcelona, Brussels, Warsaw, Amsterdam and Tel-Aviv.

Your role: 

The vpTech Admin assistant’s role will be in charge of administrative & operational tasks related to our external workforce, in the Governance team. This role and responsibilities are to be defined with the Governance manager. 

Missions/Responsibilities:

  • Consulting companies solicitation 
  • Solicit the panel of preferred suppliers when there is a new contractor needFollow-up the open consultations with the managersSupport the suppliers as part of those solicitations Arrange the interviews between the suppliers and the managersHandle all the contractor validation workflow with the different departments

  • Admin & reporting tasks in our internal tools 
  • Integrate the selected contractor in our internal toolsSteer the suppliers invoices payment on a monthly basisReport the generated costs & KPI through dashboards Present those figures to vpTech top management & Indirect Procurement team

  • Governance & managers support 
  • Manage the contractor missions renewals/stop with the managersTrack periodically the number of worked days per contractor and report themRemind the contractors to timesheet on time Remind the managers to validate the contractors timesheet on a monthly basisShare all the mandatory communication to our preferred suppliers (back to office, GDPR…)Make sure contractors receive and get back Veepee material on time

  • Ongoing processes review 
  • Support & train the suppliers on the new tool used for our consultations Review the entire current process to reduce the run (admin tasks) and to automate tasks

Specific knowledge:

  • Experience in external workforce admin management & operational projects

Personality:

  • Proactive and dynamic person motivated to support vpTech department
  • Rigorous and force of proposal / initiatives 
  • Flexible
  • Happy to work both at the office (minimum 2 or 3 days a week) & from home
  • Fluent in French & English (verbal and written) 
  • Resistant to stressAmazing in multitasking

What do we offer?

  • An international environment with teams all over Europe
  • A super fun Governance team with 5 people based in France
  • Super cool vpTech offices all over Europe
  • The ability to work remotely (partially)
  • A warm vpTech community where plenty of (virtual) events are organized

Belonging to Veepee, <vpTech/> is one of the biggest Tech community in Europe with more than 1000 IT collaborators around Europe.

From Warsaw to Barcelona, through Lyon, Nantes, Lausanne, Tel Aviv, Brussels, Nice, Amsterdam and Paris, all our projects are developed in a functional environment with a wide skills variety where you’ll be sure to find your place, no matter the technology you want to work with.

If you love to try things why don’t you jump on this new adventure?

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