First Look Media is hiring a

Communications Associate

New York, United States

The Position:

First Look Media is looking for a Communications Associate to work with a growing and busy Communications and Events team that is seeking a new member interested in growing in this field. The ideal candidate should be interested in communications and event planning and ideally have solid basic skills working in entertainment or PR. This person will juggle a variety of tasks to assist PR efforts across First Look Media, especially with Topic Studios, Topic streaming and corporate PR. This role will also oversee administrative duties supporting the Chief Communications Officer, as well as assisting events (virtual and in person), setting up press announcements, ensuring company news is updated and shared, and a host of other crucial objectives needed in aiding the vital PR function of a fast-paced media company. This role will work closely with Chief Communications Officer of FLM, Director of Communications for Topic, and the VP of FLM Events on a range of duties.

Responsibilities:

  • Help build and update press lists/send out press releases, e-blasts and PR assets (photography, clips, trailers, press notes, screeners, etc.) to members of the media
  • Draft award submissions and keep track of running awards calendar
  • Provide administrative support for Chief Comms Officer which includes scheduling meetings and travel arrangements, handling expenses, and general office duties
  • Manage Communications & Event calendars
  • Coordinate with FLM’s internal creative team to ensure we have access and an archive of any visuals used for publicity purposes
  • Coordinate and book flights, hotels, cars for press-related talent travel as part of publicity or event appearances
  • Monitor, collect and send out press clips company-wide weekly
  • Manage and update press status reports & target media lists as needed
  • Create and manage talent/client contact sheets
  • Update the general news section of company websites regularly
  • Manage accrual files for month end close – oversee the process of providing Accounting with copies of supplemental documentation to accrue on a monthly basis. Determine appropriate levels of expense accrual and associated required backup.
  • Prepare forms and ensure timely processing of vendor invoices/payment
  • Manage billing, submissions and payment for corporate card and any relevant vendors working with Communications and Events teams (PR Firms, Cision, sponsorships, etc.)
  • Assist in event planning as needed (screenings, live shows, internal events, virtual events, film/tv festivals, etc.)
  • Other appropriately related projects/duties as assigned

Background & Qualifications:

  • PR experience or 1-3 years of related experience, preferably in the entertainment industry, with the intent to learn and grow.
  • Ability to be flexible and multitask while still adhering to deadlines within a fast-paced environment
  • Strong time management skills
  • Diligent and pays excellent attention to detail
  • Able to work autonomously and be proactive
  • Highly motivated and willing to take initiative
  • Good communication skills and a positive attitude towards collaboration and teamwork within the department
  • Highly creative, ability to think outside the box.
  • Knowledge of Cision, Mailchimp, Meltwater & IMDB Pro a plus
  • College degree
  • Comprehension of financial and accounting terms and procedures
  • Ability to interact in a professional manner across all levels with internal and external individuals

About First Look Media

Boundary-defying innovation. Fierce independence. A deep passion for exploration and excellence defines First Look Media, a new-model media company devoted to supporting independent voices and storytelling. From fearless investigative journalism and documentary filmmaking to smart, provocative entertainment, First Look Media is currently in market with its flagship properties Topic Studios, Topic streaming service, The Intercept, Field of Vision and The Press Freedom Defense Fund. Launched in 2013 by eBay founder and philanthropist Pierre Omidyar, First Look Media was created with the belief that independent perspectives are vital to both a vibrant culture and a thriving democracy.

We are an Equal Opportunity Employer--people of color, people with disabilities, women, and LGBT candidates are strongly encouraged to apply; we are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.