Carvana is hiring a

Construction Project Coordinator

Phoenix, United States

ABOUT CARVANA...

At Carvana, we sell cars, but we’re not salespeople. We saw a huge problem with how much it can suck to buy a car the traditional way. To fix that, we committed ourselves to tackling one of the largest, yet-to-be-disrupted markets in the world – the $1T per year U.S. car market (yes, that’s $Trillion with a “T”). We provide a seamless, online car buying experience for consumers from A-to-Z. From acquiring, inspecting and certifying high quality cars, to providing 360° high-resolution photography inside and outside of the vehicle, to generating real-time financing and warranty options, to providing consumers with the option to have cars delivered to their driveway in as little as 24 hours or pick-up from one of our state-of-the-art Car Vending Machines (yes, you read that right) all with a 7-day Money Back Guarantee, we’ve made it our mission to redefine the car buying status quo. With no dealerships or commissioned sales people, we also save thousands of dollars per car in expenses that we pass on to our customers.

Recently named Forbes’ 5th Most Promising Company in the U.S., we offer the excitement, culture and opportunity of a start-up, with the capitalization and infrastructure of a much more established business. For more information on Carvana, take a look at our company introduction video.

 

WORKING AT CARVANA YOU WILL NOTICE THAT…

You'll need to be a great communicator, a brand ambassador and possess the know how to get the job done.

We expect bright people, willing to roll up their sleeves, take on new assignments and juggle many things at once.

In return for your hard work, you'll have an opportunity to work at one of the fastest growing and creative technology companies around, as well as help us promote a life-changing product and develop a world-class team every day.

 

WE’RE LOOKING FOR….

A Project Coordinator to join a rapidly growing organization. The Project Coordinator will report to the Senior Construction Project Manager and will help with project documentation, supplier coordination, and close out procedures in order to support multiple projects. The ideal candidate will have relevant experience with commercial construction industry and knowledge of the building processes with emphasis on project documentation and participant roles.  The ideal candidate must also possess superior communications skills and be capable of working independently and collaboratively. Most importantly, you will see your insights have an immediate, tangible impact every day in a well-funded and rapidly growing company.

 

 

SPECIFICALLY, YOUR RESPONSIBILITIES INCLUDE

  • Manages document control, including construction documents, A/E design and engineering plans and specifications, submittals, RFIs, daily report, contract/change orders, closeout documents, etc. Creates and manages a well-organized electronic filing system of all necessary documents.
  • Coordinates project close-out process with construction managers; tracking and managing drawings, reports, and other documentation from outside vendors, contractors, architects, and engineers.
  • Reviews pay application and lien waivers for completion prior to PM review.
  • Maintains directory of owners, subcontractors and suppliers with contact information.
  • Processes invoices related to project expenses, including, setting up vendors, ensuring the appropriate insurance coverage is obtained and submitted (including required insurance certificates), verifying invoice amount is within budget and in compliance with contracts or agreements.
  • Coordinates the processing of new contracts including, forwarding appropriate templates, monitor the contract process to completion, review final document for full execution.
  • Must be able to support multiple projects and present a high level of organization.
  • Providing additional support to the group as needed, including booking travel, coordinating meetings, preparing meeting agendas, and generating and publishing minutes.

 

 

THE QUALIFYING CANDIDATE MUST HAVE:

  • 3-5 years’ experience in project administration/coordination, preferably in the design, construction or development industry
  • Excellent verbal and written communication skills
  • Exceptional organizational skills with attention to detail and ability to prioritize multiple tasks
  • Must be proactive, self-motivated, and able to work with minimal supervision
  • Superior interpersonal skills, ability to interface with a variety of personalities with professionalism
  • Proven record of providing excellent internal and external customer service
  • Must thrive in a fast paced environment, with an entrepreneurial approach to project management and a commitment to team support
  • Able to help create, develop and implement process improvement(s).
  • Must promote the company culture and mission to all employees, vendors, clients and business partners
  • Speaks clearly and persuasively in positive or negative situations
  • Must be proficient in MS Office and Adobe

 

WHAT YOU CAN EXPECT IN RETURN:

  • Full-Time Salary Position
  • Medical, Dental, and Vision benefits
  • 401K with company match
  • Access to opportunities to expand your skill set and share your knowledge with others across the organization
  • Company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development

 

Carvana is an equal opportunity employer.