Pipedrive is hiring an

Executive Assistant - CFO

New York, United States
We believe it takes great people to create a great product. That’s why our team lives our company values, and we hire based on them, too. Since 2010, Pipedrive has been on a mission to support sales and marketing teams with easy-to-use, powerful tools that make everyday work faster and easier. Today, our cloud-based software is trusted by over 100,000 companies and used in 179 countries. We have grown from a five-person team to a truly international company of over 800 people, representing more than 50 nationalities, with ten offices distributed across Europe and the US. In 2020, Pipedrive received a majority investment from Vista Equity Partners, a global investment firm that invests exclusively in enterprise software, data and technology-enabled businesses, making Pipedrive the fifth unicorn from Estonia.

Our Chief Financial Officer supports a a variety of business units, such as Accounting, Financial Planning, Tax & Treasury, Legal, and Security.  We’re on the lookout for an Executive Assistant to support not only our CFO, but the varied teams in their initiatives, projects and planning.

Your new adventure:

  • Manage CFO’s daily calendars and email communications
  • Act as the gatekeeper between senior/executive management and other key stakeholders 
  • Ensure timeliness of approvals and proper documentation
  • Organize and prioritize critical issues and required information for the executive to facilitate efficient decision making
  • Assist with facilitating and expediting important projects to meet project deadlines
  • Coordinate and monitor special projects within the assigned area of responsibility
  • Research new programs, services, policies and procedures as assigned
  • Coordinate and collaborate with internal departments, external entities and third-party contractors
  • Assist in project closeout through correspondence, processing completion forms and maintaining internal database records
  • Develop and maintain strong working relationships with the executive team, leadership team, external partners and other departments to align business plans and strategic initiatives 
  • Screen and respond to emails on complex matters while discerning between critical and less urgent matters
  • Prepare expense reports
  • Schedule and coordinate managers/directors/staff meetings, create agendas, draft and distribute meeting minutes
  • Manage the CFO’s and finance team travel schedules, arrangements and itineraries in a timely, detailed and organized manner
  • Exercise complete discretion and handle highly confidential information with 100% integrity
  • Hybrid role - will be required to come to office occasionally to help with in person meetings, planning, project meetings and other

Does this sound like you?

  • Bachelor’s degree in business or a related field or equivalent experience
  • 6+ years managing complex details and administrative tasks as an assistant
  • 2+ years in a high growth organization preferred
  • High level of customer service to both internal and external customers
  • Independent, strategic and creative thinker who is a strong team player and is willing to take on additional responsibilities as necessary
  • Ability to prioritize and work under deadline pressures
  • Ability to interact effectively with multiple internal teams and executives in a fast-paced environment
  • Intellectually curious and a self-starter
  • Excellent organizational skills and attention to detail
  • Thorough understanding of project management
  • Proficient with Microsoft Office suite or related software
  • Experience in private equity strongly preferred
  • Software technology industry experience or a fast learner
  • Computer skills required for various system admin work and Microsoft suite/Google suite usage

  • Physical Requirements:
  • Sitting: 80-100%
  • Lifting: Up to 20 lbs

Why Pipedrive?

  • A value-driven work environment where people come first
  • A lively bunch of colleagues from over 50 different countries, with offices in Tallinn, Tartu, Lisbon, Prague, London, Dublin, New York, Florida, Riga and Berlin
  • A team serious about getting things done while not taking ourselves too seriously
  • Beautiful office in the heart of Manhattan
  • Freedom to execute your ideas with a passionate and motivated team supporting you
  • Lots of room for personal and career development, with internal and external training opportunities
  • Competitive salary and bonus system and all the benefits you’d expect from a great employer (5% 401K match, paid time off and 12 paid (+ 2 extra floating) holidays, comprehensive medical, dental and vision plans, regular team building activities, parental leave, paid family bonding time, as well as gym and parking allowance)

  • The hourly rate or salary compensation being offered for this role is [$80,000 - $120,000]. This role is also eligible for an annual bonus based in company and personal performance.

    The employee must be authorized to work in the US without company sponsorship. 

    Pipedrive is an equal opportunity employer. We encourage diversity in the workplace regardless of age, gender, race, religion, disability, sexual orientation, gender identity, or veteran status.


We're looking for an Executive Assistant - CFO to join our team in New York!

If this is something for you, send us your resume (in English) or a link to your LinkedIn profile and please add why we should pay extra attention to your application.

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