Expa is hiring an

Executive Assistant

San Francisco, United States

About the role

As an executive assistant with Operator, Inc., you will work closely with the CEO on a wide variety of administrative and strategic tasks.  We are looking for an individual with high energy and flexibility. Along with being organized, you should possess strong business judgment and communication skills needed to interact with a variety of people and job functions.

Responsibilities

  • Provide high level administrative support to the founder for all operational and confidential initiatives; including travel arrangements, managing and maintaining calendars, prioritizing appointments and meeting requests

  • Coordinate and manage a variety of team events and activities; including catered lunches, cultural events, happy hours, etc.

  • Assist in recruiting and interview processes

  • Create and maintain paper + digital document library of all confidential company documents including vendor contracts, legal documents, employment documents, stock grants, etc.

  • Prepare and submit expense reports for yourself and the founder

  • Prioritize and manage multiple projects in a timely manner in order to meet deadlines

  • Special projects as needed

Desired Experience

  • 5+ years Executive Assistant experience supporting a C-level executive

  • 2+ years experience in an operational role

  • Solid organization skills and meticulous attention to detail

  • Experience managing multiple business relationships

  • Experience working in a fast-paced, multi-context startup environment

  • Fluency in online productivity solutions such as Gmail, Google Docs and Dropbox

  • Strong verbal, written and interpersonal communication skills

  • Self-directed, accountable and dependable

  • Chinese written language skills a plus, but not required

  • College degree preferred