Job Description:
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Provides advanced administrative support to the Senior Vice President for Operations.
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Assists and supports the daily operations of the Senior Vice President's office staff.
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The office staff includes multiple high-level administrative professionals.
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These professionals are not all located in one building.
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Shares responsibilities and projects with the Office Manager, who assists the Executive Assistant.
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Requires comfort with a fast-paced environment.
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Ability to manage competing priorities effectively.
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Maintains strict confidentiality in all tasks and responsibilities.
Essential Functions:
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Calendar Management (40%): Maintain and coordinate executives' calendars, arrange complex meetings with catering, media, and travel.
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Office Operations (25%): Manage daily operations for the Senior VP for Operations and VP for Budget, Planning and Business Affairs. Make decisions on acquisitions, resolve issues, and coordinate internal moves.
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Project Support (25%): Assist projects by handling invoices, reports, and special tasks. Prepare documents for senior meetings, handle confidential info discreetly.
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Budget Oversight (10%): Monitor and track expenditures for the Senior VP's and Budget, Planning and Business Affairs' budgets. Ensure regular budget reconciliation.
Required Qualifications
• 5-7 years of experience in office support and administrative management
• Strong written and verbal communication skills
• Proficient in Microsoft Office, specifically Word, Excel, and Powerpoint
• Experience working with confidential materials
• Excellent customer service and phone etiquette
YUPRO is the nation’s leading Opportunity Talent Placement Firm committed to placing diverse talent in permanent hire, apprenticeship, and contract roles. We partner with forward-thinking companies that believe in your ability to thrive each day, earn a fair wage, and experience career progression, all in an inclusive environment. We represent clients that support our mission, along with our parent company, Year Up, Inc. to close the Opportunity Gap in today’s workforce
