Executive Assistant & Office Coordinator

Powered and wholly owned by Jaguar Land Rover (JLR), InMotion Ventures is an investor, incubator and accelerator focused on the future of mobility and transportation. IMV invests in high - growth companies in the mobility and transportation sector Powered by Jaguar Land Rover, we are dedicated to backing innovation that will change the way we mover - forever.

Alongside our investment activity, we also collaborate with the wider Jaguar Land Rover business to develop new products and services that provide better experiences for both new and existing customers.

Requirements

The Opportunity

The role is critical to the smooth running of the business and requires a great level of flexibility and comes with a high

level of responsibility. This role is an Executive Assistant & Office Coordiantor role so the successful candidate will need

to multi-task and be able to balance a high workload. This role will be the Executive Assistant for two directors at

Inmotion Ventures, our Head of Mobility Services and Head of Finance. In addition to this, they will also need to take

responsibility for some office coordination tasks.

To be successful in this role you’ll have the ability to deliver quality and consistency in a complex, highly demanding

environment whilst being able to adapt style and behaviour when dealing with different people and circumstances

both internally and externally.

Essential Skills

· Strong computer skills to include excel, word and PowerPoint etc.

· Excellent communication skills – both written and spoken

· Agile and flexible approach to change – adapting last minute business priorities

· Strong ability to organise Director’s tasks, to ensure objectives are met, making recommendations where

appropriate

· Strong project management capabilities with excellent execution skills and the ability to multitask

· A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture

Executive Assistant Responsibilities

· As the Executive Assistant you’ll have sole responsibility of the Directors’ time, prioritising key business activity, liaising with their first line, management of objectives, management and preparation of paperwork and follow up of actions, delivery on time and on quality of all tasks assigned to the Executive Director and their function. ·

Diary management and administration · Management of Director’s travel arrangements, visas, and supporting documentation · Creation and management of Director’s expenses

· Provide direction to Director on priorities, to include supporting paperwork, deadlines etc with recommendations · Manage Director’s emails and tasks until complete, prioritising and delegating where necessary, flagging up immediate and urgent concerns and acting accordingly

· Arrange team meetings/ town halls / away days as appropriate and directed to, adhering to company policy and procedures.

Office Coordinator Responsibilities

· Office maintenance – keeping office tidy and plants watered, disposing of old items and arranging waste collections.

· Managing apps within slack such as spill and liaising with the Spill team regularly

· Ordering office stationery and weekly shopping.

· Support some office inductions for new starter · Admin for new starters leavers (welcome emails, access passes and removal of passes, updated contact list for team including dietary requirements) · Meeting rooms bookings

· Officely monitoring including guest list and sending this to reception every day for following day, if we have workshops

· Town hall & events coordination · Reviewing business comms · Handling of mail

· Answer general office-related queries · Support role on office relocation (if required)

Personal Profile

Essential:

· An individual who is results driven with the ability to deliver operational plans in a highly demanding

environment

· An individual with the ability to prioritise their work load

· A good communicator with the ability to communicate complex ideas

· An effective team player who supports team members

· Resilient and enthusiastic, an individual able to deliver results under pressure

· Able to understand the context of the business in order to support the delivery.

Benefits

What we offer

• Permanent contract.
• Flexible Working Environment.
• Awesome office in hearts of London, King Cross
• 25 days annual leave plus bank holidays.
• An extra day off per year for your birthday.
• 2 additional discretionary days off to be used for volunteer work.
• Competitive Salary with a discretionary bonus scheme.
• Work alongside inspirational founders, mentors and other startups
• Free fruit, treats and desk beers throughout the week
• Be part of a fantastic growing team passionate about revolutionising how our customers drive Jaguar and Land Rover cars.

By applying to this position, you agree to allow InMotion Ventures Ltd (Abbey Road, Coventry, CV3 4LF, inmotion@jaguarlandrover.com) to collect, store and process your resume, contact details and any other personal data that you submit. If InMotion is providing recruitment services to a third-party, you also extend this permission to our end client.

We will process this data for recruitment purposes only. The data will be stored in our Applicant Tracking System, (which stores data in the U.S and is fully compliant with EU data protection laws), and we will not share it with anyone else.

We would like to keep this data until our open role is filled and may choose to keep it in our database for future roles for up to 12 months.

Here’s a link to our privacy policy. In this policy, you will find information about our compliance with GDPR (data protection law.) You can find how to send us a request to let you access your data that we have collected, request us to delete your data, correct any inaccuracies or restrict our processing of your data. You also have the right to lodge a complaint about the way we handle your data. If you have not heard back from us within 3 weeks, please assume your application has been unsuccessful