MongoDB is hiring an

Executive Assistant, Recruiting

Palo Alto, United States

MongoDB is growing rapidly and we are looking for an enthusiastic professional as an executive assistant on our recruiting team. This is a critical and highly visible role in one of the fastest growing enterprise software companies in the world, and you’ll be part of a team that is responsible for the identification and acquisition of the best engineering and sales professionals on the planet. This position is located in our Palo Alto, California office.

The individual joining our team will manage all logistical aspects meetings and schedules, and is 100% on top of it. Your day will consist of managing and prioritizing a steady stream of requests, meetings and trips, and anticipating how these priorities should be handled. You are high energy and don’t get easily frazzled. You are highly organized, take full ownership over outcomes, and are ready to pitch in wherever necessary.

Responsibilities

  • Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
  • Managing calendars meticulously and thoughtfully, coordinating all meetings and calls
  • Manage all travel and expenses, and are ready to handle last-minute changes
  • Track action items and key issues to closure with a high degree of integrity, accountability and confidentiality
  • Participate in meetings and assist with special projects as needed, including planning off-site meetings and team events
  • Provide backup recruiting coordinator support when needed, by working closely with our Recruiters and Hiring Managers to schedule phone and in-person interviews for all regions globally
  • Open to working the flexible hours demanded by this position

Requirements

  • Minimum of 3 years, working with senior executives or related executive support experience
  • Bachelor’s degree or equivalent
  • Proficiency with a Macbooks, and Google Apps (i.e., Gmail, Google Calendar, Docs, Sheets), Microsoft Office, and video conferencing tools
  • You take feedback well, but also able to work autonomously with little direction and make decisions as needed
  • You have endless amounts of energy, are very detail-oriented, and operate with confidentiality