ConvertKit is hiring an

Executive Assistant to the COO

Portland, United States

ConvertKit is on a mission to help creators earn $1B using our SaaS email marketing platform. We are 100% independent, 100% remote and are growing rapidly. We are proud to have built a product that our customers love, and we're looking for an experienced executive assistant to help our COO be more effective in his role.

The ideal candidate will have significant experience as an executive assistant for companies that are moving quickly OR experience in comparable roles. You thrive with complete autonomy and are particularly good at building systems, managing moving schedules, and building strong relationships. You’re highly empathetic, able to understand the needs of others and proactively meet those needs without being asked.

This position will start as a 20 hour per week contract position and has the potential to grow to 40 hours over time, although that is not guaranteed. The role will ideally be based in Portland, Oregon alongside our COO.

Requirements

Responsibilities will include projects and tasks like the following:

  • Understand COO’s top priorities and help manage schedule and daily workflow to optimize for those priorities
  • Prepare COO for all meetings, including researching external attendees, setting agendas, and sending recap notes
  • Manage and maintain COO’s personal and professional network
    • Research sales prospects and suggest sales trips to host dinners, have individual meetings, and pitch important potential customers
    • Research peer-level COOs and schedule annual retreats to learn from them and build a network
    • Set reminders and help send notes/gifts on birthdays, special occasions to build and maintain COO’s network
    • Schedule and invite guests for dinner parties in Portland to expand local network of potential customers, fellow entrepreneurs, and other interesting people across town
  • Book travel, including proactive research and planning of meetings with customers, colleagues, and other connections on the ground
  • Create and maintain research database of notes from academic research, books, and articles to be used in writing projects and public speaking engagements
  • Assist in producing content, including researching podcast guests; scheduling content; managing content editors
  • Optimize meeting schedule to create more focused work time
  • Optimize personal appointments
  • Manage multiple email inboxes
  • Track expenses
  • Research sales prospects and suggest sales trips to host dinners, have individual meetings, and pitch important potential customers
  • Research peer-level COOs and schedule annual retreats to learn from them and build a network
  • Set reminders and help send notes/gifts on birthdays, special occasions to build and maintain COO’s network
  • Schedule and invite guests for dinner parties in Portland to expand local network of potential customers, fellow entrepreneurs, and other interesting people across town

The right person for this position will:

  • Have enthusiasm and belief in the ConvertKit mission.
  • Be based in the United States. Portland, Oregon is strongly preferred, but highly qualified candidates anywhere in the US will be considered.
  • Have 3-5 years of experience as an executive assistant.
  • Excellent computer and research skills (Mac preferred).
  • Be comfortable with data, metrics and creating reports.
  • Have experience with scheduling, organization, time management, and travel logistics.
  • Most importantly, be very organized and have strong writing skills since most communication is written.

Benefits

This is a contract position and the compensation is an hourly rate of $20-35 per hour, depending on experience.

ConvertKit is an equal opportunity employer. We value diversity in all of its forms and we hire to build the best teams, no matter your personal background. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for.

We encourage every person who is interested to apply. We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply. Take the leap - you never know, you might just be the perfect person for one of our open roles, even if you don’t match 100% of the job description.

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