Global Expense Specialist

 

Databricks is looking for a motivated and enthusiastic Expense Specialist to join our fast-growing Travel & Expense team! You will report to the Global Travel & Expense Manager. You will manage a variety of responsibilities including approving and auditing expense reports, providing support and training to employees, creating actionable reporting insights to share with key internal stakeholders, and ensure that our global expense policy, process and systems are equipped to scale alongside our growing organization.  You will be essential to ensure accurate expense reimbursement and reporting processes and timelines for all employees as Databricks continues to grow. You will work with other teams, such as Procurement, FP&A, HR to deliver a best in class expense reimbursement process for all employees.

The impact you will have:

• Enforce adherence to the Company’s T&E policy through review and audit of all employee expense reports and ensure designated requirements are properly accounted for in a timely manner.
• Drive strategy, day-to-day operations, and policies for travel and expense reimbursement.
• Monitor accuracy of T&E reporting, including spend categories, to ensure accurate reporting and allocation.
• Develop and maintain a monthly reporting package to provide visibility to senior management on spending behaviors across the Company’s segments.
• Manage expense systems and integrations with other related platforms to drive effective processes and enhancements.
• Contribute to maintaining  the Company’s travel and entertainment policy. Ensure periodic reviews and updates are executed through coordination with key stakeholders including the Company’s Finance and Human Resources teams. Serve as an Expense SME and a key escalation contact for internal stakeholders and preferred suppliers.
• Maintain T&E training documentation for employees. Deliver training periodically to new employees and to broader audiences as required.
• Help with urgent requests by providing meaningful, organized and accurate analysis on an ad-hoc basis.

 

What we look for:

• 2+ years experience in global expense audit, analysis and reporting
• Experience and understanding of expense tax and liability requirements/rules in EMEA and APAC
• Working English proficiency
• B.S or B.A. degree, or business related or equivalent work experience
• Experience with  Expensify, Emburse, Concur, Netsuite,Trip Actions, Egencia, Workday, Coupa, G Suite and Excel skills (pivot tables, vlookups, etc)
• A team player, excellent communicator, appetite for innovation and adept at building relationships across organizations
• Desire for accuracy, analytics, stellar customer service approach and strong attention to detail.