HR Coordinator / Office Manager

About TripStack:

We are travel tech entrepreneurs, changing the way millions of people travel. Our proprietary virtual interlining technology provides access to billions of travel itineraries by combining flights from different airline carriers that don’t traditionally work together. We take our customers from point A to B via C, including land transportation, at the lowest possible price. We are impacting the way people travel and provide higher margin opportunities to our partners that are some of the largest airlines and online travel agencies in the world.

We pride ourselves on the performance-driven environment we have created for our teams. We come to work ready, to challenge and be challenged. We’re big enough to give our teams support but small enough that every person makes a difference. There are still plenty of challenges to champion.

TripStack is a part of the Etraveli Group, one of the largest Online Travel Agencies and technology company with a sophisticated platform supported by more than 1,400 global employees.

The Role:

We're looking for a passionate Office Manager/ HR Coordinator (Part time), reporting to the Director of Human Resources. You will be responsible for implementing and performing a variety of HR processes and tasks including employee record-keeping, system administration, onboarding, human resources administration and reporting. The successful candidate has a keen eye for detail, is tech-savvy and is adept at handling sensitive employee and company information, which requires them to maintain a high level of professionalism and confidentiality. You are proactive, adaptable, flexible, and thrive in a high growth environment where two days rarely look the same.

This is a part time position.

What you will do:

• Lead our office operations, including facilities management, inventory management (tech equipment, supplies, food and beverages, etc.), vendor management, reception, etc.
• Provide general facilities support including initiatives related to hybrid work environments, office space, and local requirements in navigating a global pandemic.
• Plan and execute TripStack’s social calendar, including company wide events (Offsites, team celebrations, monthly socials, etc).
• Coordinating the employee onboarding experience, including set-up of all pre-onboarding activities (technology, scheduling, account setup), and ensuring an amazing first impression of TripStack.
• Support at all levels of the employee life cycle by acting as a point of contact for HR inquiries, triaging the HR inbox, and providing hands-on support in various ways.
• Own the HRIS platform & other HR tools including adding new employees, maintaining the org chart.
• Administration support to HR Compliance Programs including background check program, benefits platform, internal audit, policies and controls.
• Support multiple HR Systems including but not limited to 15five, Udemy, TalentLMS, Heartpace etc.
  

Requirements

Who you are:

• 1-3 years of work experience in a highly people-focused and cross-functional role (e.g., people & culture, customer service, administration, event planning)
• Strong in Excel, Word, Office PowerPoint and G Suite
• Good to have some amount of social networking experience and social analytics tools knowledge
• Strong attention to detail and skilled in juggling multiple priorities
• An ability to build strong and meaningful relationships with employees and leaders across the company
• Clear and engaging communication, with the ability to energize and excite team members around you and advanced written communication.
• You are self-driven, have an entrepreneurial spirit, are deeply passionate about diversity, inclusion and belonging
• Comfortable navigating the grey and apply a figure-it-out attitude to solve problems
• Role model of our culture and take a culture first view on every process and interaction
• Curious and have a huge learning appetite

Join us at this exciting stage of our journey, where you will be able to make an impact directly as we embark on the fastest and most critical growth stage yet.

Benefits

With us you become part of a tight-knit team with different skills and personalities striving for the same goals. We are passionate about what we do and work at a high pace.

Competitive Salary

Flexible work environment

Work from office & home

Choose your equipment (PC or Mac)

Career development, learning & training platform

Great Benefits Plan

Modern office space

Drinks & snacks

Weekly catered lunch

Monthly social events

Team & Company Retreats

Experienced Leaders

Global organization

Travel benefits