The Global Lease Management team is responsible for managing the day-to-day activities of WeWork’s Real Estate portfolio. The team supports a diverse set of company needs from basic management of leases, lease input and tracking, lease review and abstracting, accounting and processes, lease security, lease audits and lease renewal options to enable the company to make strategic real estate decisions that support WeWork’s expansion and growth. Reporting to the Global Senior Manager of Lease Administration, this position plays a critical role in ensuring overall team organization, effectiveness and success in managing lease security for WeWork.
Global process owner for outcomes of third-party Lease Administration provider in meeting contractual SLAs around Fixed Recurring payments to Landlord Vendors
Leads meetings with third-party team members including roll-out of educational items and updates to fit with the changing needs of the WW Business
Identifies and tracks ad hoc projects needed for Third-party providers to ensure savings on Fixed Recurring Costs are maximized. Including historical ledger reviews and Tenant Allowance collections
Facilitates tracking savings and avoidances resulting from invoice reviews by third-party provider
Assist third-party provider in liaisons with Building Operations (Ops) team to ensure that sundry charges and other building related expenses are reviewed, approved and payment remitted to LLs timely
Establishes and maintains working relationship with internal stakeholders, landlords and subtenants
Reviews and approves rent rolls submissions Remaap and Reap databases
Reviews and approves submitted narratives for monthly variance reports, including analysis and interpretation of lease information
Sends approved monthly Rent batch file(s) to accounts payable team for processing
Designs reports utilizing various report writers, Excel, Word, and/or Access
Supports the accounting/finance functions with budgeting and forecasting of rent and rent-related expenses
Conducts financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.)
Coordination of estoppel process including verification and communication with stakeholders for validation against lease terms
Completes Legal notice mailings to Landlords e.g. change of address, entity changes, etc. as needed
Coordinates execution of commencement date letters and Possession date confirmations
Prepares and distributes periodic and ad hoc reports in a timely and accurate manner
Manages document repositories for external parties
The ideal candidate will have a Bachelor’s Degree in Business, Accounting or Finance
Have a minimum of 3 years of work experience in lease administration, accounting or property management
Have a minimum of 1 year experience managing a team in lease administration, accounting or property management
Expertise in understanding and interpreting complex commercial lease language
Advanced proficiency in Microsoft Office (Word, Excel, etc.) with the capability to master company specific accounting and database programs
Strong financial and analytical skills
Exceptional attention to detail and organization skills
Ability to understand and interpret data
Excellent verbal and written communication skills
Ability to work independently and within a team to build relationships and interact effectively with business partners
Ability to multitask, work successfully under pressure and effectively manage time and Workload
A desire to work within a diverse, collaborative, and driven professional environment
WeWork is the platform for creators, providing hundreds of thousands of members around the world with space, community, and services that enable them to do what they love and create their life’s work. Our mission is to create a world where people work to make a life, not just a living, and our own team members are central to that goal.
Our mission doesn’t end with the small businesses and entrepreneurs that call us home. We believe in empowering our team to create their own life’s work. We move fast and we challenge each other, but we look after each other and care about our culture, which makes working here extremely rewarding. There’s a lot of work left for us to do, and we couldn’t do it without a single member of our team.
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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