Voxy is hiring an

Office Administrative Assistant

São Paulo, Brazil

We are looking for a highly reliable, organized, and hard-working office manager capable of handling all day-to-day office needs. This is a job for someone who is self-motivated, incredibly eager to learn, and committed to upholding seamless, day-to-day operations at a growing start-up.

What You’ll Be Doing:

  • Manage the day-to-day office support (including organizing, restocking, maintaining clean office space)
  • Manage relationships with vendors (building, cleaning, food delivery, coffee delivery)
  • Planning Company events (including happy hours, game night, off-site retreats, holiday party, celebrations)
  • Request and send invoices and “boletos” to clients and help collect the payments
  • Manage customer contracts by sending out the new contracts, track signatures, and scan them in for new deals and renewals
  • Manage payment of monthly bills, including sending the proper documentation to the accounting firm
  • Book travel: flights, hotels and create visa letters

What We’ll Expect From You:

  • Highly autonomous, self-directed, and comfortable working within an entrepreneurial environment
  • 2+ years total experience: at least
  • Experience coordinating and managing vendors
  • Strong interpersonal and communication skills; experience in effectively communicating procedures and processes within organizations.
  • Can write and speak in English
  • Located in São Paolo, Brazil

Working at Voxy:

  • Competitive salary (base/bonus)
  • Great benefits: Medical, dental, vision, Flex Spending (FSA), gym reimbursement, mobile service reimbursement, Citi Bike and free on-site language classes
  • Ongoing professional development and reimbursement for attendance at industry or professional conferences
  • Incredible team of super bright, creative, talented and passionate individuals
  • Awesome office space in downtown Manhattan that’s easily accessible by many trains

About us!

Voxy is a leading web and mobile-based English learning platform that provides personalized language instruction to major educational institutions, corporations and governments in North and South America, Europe and Asia. Voxy’s proven approach draws on more than 30 years of academic research on second language acquisition. Every online course combines adaptive learning technology and authentic, real-world content to support learners’ unique needs in real time. Voxy launched in 2010 as one of the most disruptive technology startups of the year, and has since been used by millions of learners around the world. It has been recognized for its innovative approach by major media outlets including the New York Times, Forbes, CNN, Veja and Fast Company, and is backed by leading education and technology investors including Rethink Education, ff Venture, Contour Venture Partners and Pearson PLC. Voxy is headquartered in New York City and has an office in São Paulo.


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