SymSoft Solutions, a Web Design and Development firm. We work with many public and private sector clients, including California State Government agencies. Learn more about our work at: www.symsoftsolutions.com.
We are looking for a responsible Office Manager/Administrative Assistant to perform various administrative and clerical tasks. Duties of the Office Manager/Administrator include assisting in daily office needs and managing our company’s general administrative activities
Job Description:
As an Office Manager/Administrative Assistant, you will manage various office functions including:
- Manage reception area, answer and direct phone calls after the appropriate screening, attend to visitors and clients
- Manage and maintain executives and manage schedules and appointments
- Conduct research, collect and analyze data to prepare reports and documents
- Organize and schedule meetings
- Take detailed meeting minutes, distribute the minutes and manage communication
- File and retrieve documents, records, reports, and reference materials
- Manage day to day operations including mail and correspondence, copying, printing, scanning, office supplies, food/snacks, travel arrangements, office events, etc., while evaluating new deals/suppliers
- Provide assistance in accounts, HR, and recruiting-related functions
- Facility/Property management tasks for the office building
- Coordinate project-based work
- Provide assistance to executives and managers in the above areas, as well as handling ad-hoc requests and queries
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
This is a fulltime position and there is an option for part-time also.
Requirements
Qualifications and Experience:
- 3+ years of proven experience as an Administrative Assistant or Office Manger with a Software Consulting company performing administrative/managerial functions
- Proficiency with Microsoft Office products including Outlook, Word, Excel and PowerPoint
- High degree of attention to details and accuracy, and problem-solving skills
- Excellent time management skills with ability to prioritize work
- Strong organizational skills with the ability to multi-task
- Excellent oral and written communication
- Resourceful with ability to take things to completion, with exceptional interpersonal skills
- The candidate should understand basic Information Technology and web terms
- Knowledge / Experience with QuickBooks is desirable
Education:
- Associate or Bachelor’s degree
Benefits
What we provide:
- Competitive Salary
- Health Insurance for employee and dependents
- Holidays and Paid Time Off
- A fun and professional working environment in a modern office
- Snacks and Drinks
- Salary Range: $38,000/ Year to $45,000/Year. (Depends on experience and Negotiable)
