The Payroll Specialist plays a pivotal role to meticulously prepare and process the university’s bi-weekly payroll for more than 900 students and employees. The Payroll Specialist will oversee all aspects of the payroll cycle, including but not limited to, calculating payroll timesheets, imputing payroll data, verifying payroll changes, and monitor the completion of important tax forms. Additionally, duties include payroll reconciliation, year-end reporting, and special projects.
The Payroll Specialist is an entry level payroll professional who serves in a pivotal role to get students and employees paid accurately on time. This means the responsibility to reconcile payroll data is important. Our payroll professionals works collaboratively with the payroll manager to need to calculate pre-tax and post-tax deductions, monitor and review payroll tax filings, perform all aspects of payroll administration, including multi-state payroll processing, timekeeping, and overall payroll flow for employees’ life cycle.
As a member of the Human Resources Team, you also serve as an individual contributor to process improvement.
- Validate timesheets for accuracy and calculation with ADP and ResNav systems. Notify supervisors and students by phone and email regarding payroll discrepancies, reporting requirements, and other important pay-related matters.
- Assists the payroll manager in the completion of all student employment and non-exempt staff processes.
- Validate timesheets for accuracy and calculation. Respond to incoming inquiries by phone, email, and manage the payroll and student mailboxes.
- Manage the collection and proper filing of all required student and non-exempt staff employment documentation (i.e., I-9’s, Form 8233’s, W-2’s and 1042’s).
- Prepares, analyzes, and electronically transmits payroll data to the payroll service provider in compliance with regulatory standards and University policy/payroll procedures. Compiles payroll data and statistics for the calculation of payroll and performs complex analysis.
- Professionally interact with all staff, faculty, and students while demonstrating knowledge and patience in receiving payroll inquiries and provides assistance while escalating all student and non-exempt employee payroll matters to the payroll manager; works collaboratively with Human Resources, Student Employment, and Finance, with reporting when necessary.
- Independently responds to non-exempt staff and student employees on payroll-related issues, including pay issues, tax withholding inquiries, W4 processing, direct deposit, and non-resident payroll procedures.
- Assist the payroll manager with handling employee concerns, developing SOPs, resolving payroll problems, and researching and resolving employee payment discrepancies.
- Assist the HR, Finance, and Student Employment teams to provide and review reports requested by internal stakeholders:
- This includes bi-weekly Financial Aid reports and various INTO reports.
- Maintain current information on the payroll and student employment websites.
- Assist in drafting, revising, and implementing internal Standard Operating Procedures.
- Ensure Best Practices in payroll auditing are utilized during each payroll generation.
- Assist the chief human resources officer in all project management initiatives.
- Maintains knowledge of university policies, processes, and resources.
- Assists with projects to improve the quality of HR/payroll services.
- May assist in the management of the student employee recruitment, student employee offer letters, confirmation of student employment, manage Handshake ATS or other applicable ATS for online listings of open student employment positions.
- Performs other job-related duties as assigned.
Qualifications & Requirements
- Associate degree in business, human resources or related field, High School Diploma with two (2) or more years of experience in human resources/payroll processing.
- Technical proficiency in the maintenance of complex human resources information systems (HRIS).
- Proficiency in using HRIS Systems (Banner, ADP, and Res Nav are recommended but not required).
- Strong analytical skills processing weekly and bi-weekly payroll
- Reconciliation of adjustments, reimbursements and other additional pay distributions.
- Proficiency in MS Office (Word, Excel, Outlook, Access, PowerPoint, SharePoint) and Google Email/Docs. Strong Excel skills and ability to manipulate (i.e., pivot tables, v-lookups, filters, use of formulas, etc.) data required.
- Use of Excel formulas (Add, Subtract, V-Look-ups, etc.).
- Exceptional customer service and employee relations skills required, with the ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach.
- Must be detail-oriented with excellent organizational skills, flexibility, and ability to handle multiple projects in a fast-paced office environment.
- Strong commitment to fostering diversity, equity, and equal opportunity.
- Teamwork Skills
- Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
- Demonstrate a passion for service excellence and outstanding employee experience while striving to create a diverse and inclusive workplace.
- Ability to work with various individuals and groups constructively and respectfully while appreciating the unique contributions of an inclusive workforce that brings together people's talents across multiple identities.
- To work independently to analyze errors in ADP and ResNav or other related payroll systems.
- Knowledge of payroll principles, practices, and processes.
- Knowledge of current federal and state employment laws and regulations.
- To analyze complex information and to define and solve problems.
- To maintain a high level of detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- To maintain a high level of confidentiality and professionalism.
What You Can Expect from Us
At CampusWorks, we don't just help our clients succeed; we help our employees succeed. Competitive pay, robust benefits for full-time employees, and professional development opportunities are a few of the many reasons that CampusWorks is a great place to build your career.
Our employees enjoy:
Meaningful work. Our employees often tell us that their work gives them a sense of purpose because it makes a difference in the lives of students and educators. CampusWorks Inc., as a large consulting firm, provides its employees with an opportunity to work both onsite and remotely with our clients across the United States and in Canada. With the nature of our clients’ work evolving quickly, we’re all being asked to support larger CampusWorks initiatives. Upon joining CampusWorks in a consulting role, your talent and expertise may be applied to a range of projects, assignments, and clients.
A CEO who cares. Chairman and CEO Liz Murphy has made it her mission to create a culture that appreciates and takes good care of its people. As a result, being an employee of CampusWorks feels like being a member of a big family.
A virtual and onsite workplace. In an effort to reduce our environmental footprint, CampusWorks became a virtual company in 2012. As such, our team members are located across the U.S. and Canada, where they work from their home offices and at client sites.
Flexibility. We value work-life balance because we know that happy employees create happy customers. That's why CampusWorks offers both full-time and part-time 1099 consulting career opportunities to fit life's unique demands.
A company that gives back. Every year CampusWorks proudly supports numerous charitable fundraising initiatives that align with our vision to make higher education accessible to everyone.
At CampusWorks, we value the unique backgrounds, experiences, and perspectives each CampusWorker (we call ourselves CampusWorkers) brings to our workplace each day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you are passionate about higher education and creating Happy Campuses, let's talk! If you’re a close but not exact match with the description, we hope you’ll still consider applying.
Founded in 1999, CampusWorks is dedicated to helping higher education overcome business and technological challenges that stand in the way of student success and completion. We work with community colleges, technical colleges, four-year public and private institutions, multi-college districts, and statewide higher education systems to tackle problems big and small. Our services are rooted in systems thinking and reach across the institution—from Student Services to Human Resources to Finance to Academics—to achieve transformative results.
Friendly Note to External Agencies:
At CampusWorks, we kindly request that you please refrain from submitting blind submissions or resumes/CVs on behalf of recruitment agencies. To ensure a smooth and effective collaboration, we would like to inform you that any candidates sent to us without a signed agreement in place will regrettably not be accepted or considered as a submission.
CampusWorks, Inc. provides equal employment opportunities (EEO) and Affirmative Actions (AA) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.
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