Zearn is hiring a

Special Projects Associate, Office of the CEO

New York, United States

Who We Are:

Zearn is the nonprofit educational organization behind Zearn Math, the top-rated math learning platform used by 1 in 4 elementary-school and more than 1 million middle-school students nationwide. Zearn Math supports teachers with research-backed curriculum and digital lessons proven to double the learning gains of a typical year of instruction. Our instructional materials – including 450+ hours of digital math learning – are free for teachers and families. Zearn also offers school and district- and statewide licenses and professional development to support implementation.

Everything Zearn does is driven by the belief that every kid can be a math kid. Learn more about us at https://about.zearn.org/.

Zearn is seeking a driven and highly motivated Special Projects Associate to perform a range of high-level administrative and strategic responsibilities to maximize the CEO’s time and effectiveness. The ideal candidate will possess the ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. The position requires strong organizational and time management skills, as well as the ability to drive numerous projects and deliverables, and must be able to properly prioritize tasks. Further, the position also requires initiative, inquiry, and sound decision making while working with the CEO, senior leaders, and various internal and external stakeholders. The candidate should possess maturity and discretion, organization and attention to detail, energy and initiative, the ability to prioritize and complete a variety of tasks on time, and a willingness to work on a wide range of administrative assignments.

What This Role Will Do:

Special Projects in the Office of the CEO

  • Assist with special projects as needed, including annual events and emergent opportunities
  • Collaborate with the Executive Assistant to better leverage the CEO’s time to allow her to focus on mission critical issues
  • Draft, edit, and proof board-facing emails and letters
  • Support the Executive Assistant in anticipating & responding to the CEO’s needs relative to upcoming meetings and events, coordinating and managing materials and talking points with teams across the organization
  • Coordinate with the CEO on agenda setting, note taking, and tracking follow up from key external meetings
  • Coordinate logistics and operations for local and off-site meetings and events

Fundraising and Grant Reporting Support for CEO and Strategy Manager

  • Proactively seek out deep and wide knowledge of Zearn’s operations and strategy
  • Maintain grant reporting schedules and all other incoming funder requests, collaborating with Zearn staff to respond promptly and comprehensively to requests
  • Draft compelling, accurate, and timely progress and outcome reports for funders
  • Perform funder due diligence
  • Demonstrate the highest bar of professionalism, in internal and external communications

Administrative Projects in the Office of the CEO

  • Ensure appropriate coordination with partners and support staff across Zearn on the CEO’s fundraising activities
  • Travel with CEO to all high-profile events: anticipate, identify, and resolve problems quickly and strategically offer in-the-moment support
  • Complete various administrative tasks as needed – purchasing gifts, data entry, updating documents, creating surveys, obtaining signatures on contracts from CEO in downtown NYC office, etc.
  • Oversee daily operations of the office of the CEO including drafting memos, information management, drafting slide presentations, updating contacts, conducting research, and handling information request

What You’ll Bring To The Role:

  • Bachelor's Degree
  • Minimum of 2-3 (2-3) years experience in consulting, or as a Strategy Assistant, Chief of Staff, or Special Projects Associate in a fast-paced, high-standards environment
  • Exceptional oral and written communication skills with the ability to capture the CEO’s voice over time
    • Communications and social media experience strongly preferred
  • Demonstrated skill set in project management, including:
    • Ability to keep a project moving toward successful completion
    • Awareness of budget parameters
    • Ability to set and meet deadlines
    • Understands how metrics and competencies are connected to various projects
    • Effective cross-departmental communication
    • Detail oriented
    • Outstanding organizational skills
    • Creative and critical problem-solving skills
  • Demonstrated ability to work both independently and collaboratively in a fast-paced environment, simultaneously support multiple projects and effectively prioritize own time and tasks
  • Natural relationship-builder
  • Deeply committed to diversity, equity, and inclusion
  • Ability to handle sensitive situations and confidential information with maturity and discretion
  • Superior organizational skills, commitment to high-quality work product, and attention to detail
  • Strong command of Microsoft Office (Word, Excel and PowerPoint) and Google Suite (Gmail, Docs, Sheets, Calendar, and Forms)
  • Comfort with ambiguity and ability to respond adeptly to rapidly changing priorities
  • Strong learning orientation; the ability to learn and grow from mistakes and the desire to constantly improve and adapt
  • This role will be based in NYC
    • This person should be willing to travel up to 60% per month in support of the CEO at speaking events and to the NYC office as needed
    • Availability and willingness to work select evenings and some weekends
  • A commitment to Zearn’s mission of providing an exceptional education to all children
  • A desire to join an entrepreneurial, fast-paced environment at a high-growth organization
  • The willingness to comply with Zearn's vaccination (subject to legally valid exemptions) and Personal Protective Equipment policies

Compensation & Benefits:

We offer a competitive benefits package, including comprehensive medical, dental and vision plans, short- and long-term disability, life insurance, 401K matching, parental leave, a generous Holiday policy and a flexible PTO policy. We also offer a collegial and passionate culture and the potential to positively impact the lives of millions of children.

Zearn is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.


TO APPLY: https://apply.workable.com/j/B3D1A54B6E

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