Unispace is hiring a

Sr. Proposal Coordinator

Chicago, United States
Unispace is revolutionizing the creation of the workplace. Delivered across borders and capabilities, we offer an agile, end-to-end experience rooted in industry-leading workplace insights and fit for today’s ever-evolving global brands. Powered by genuine partnership with our clients, our efficient and flexible approach integrates transformational technology to empower decision-making and meet the pace of change. We enable our teams to provide diverse, fresh perspectives and to be courageous in challenging conventions of the way we work, collaborate, and learn.

Who you are
You’re a rare and special breed: a pursuits/proposals executive wonder, a creative, yet critical thinker. You thrive on bringing together information into a harmonious, evocative narrative, possessing a keen eye for detail and a hunger for the WIN! Creative and collaborative, we need someone who communicates effectively, thinks strategically, and can form strong relationships across all areas of our business—all while producing top quality proposals, presentations, and marketing materials in a fast-paced environment.
You’ll combine your writing and organizational skills with your creative flair to create content that is client-centric, graphically compelling, representative of our brand, and conveys our unique selling points that align with potential and existing clients’ needs.

Your skills and passion in a nutshell

  • You value strategic thinking and thrive on collaborating with teams to develop client-centric themes and messages that win work
  • You have excellent written skills with the ability to communicate a concept through a cohesive narrative while understanding tone of voice
  • You have an eye for detail and graphic design
  • We want you to have opinions and express your thoughts/experience, knowing how to influence and persuade stakeholders to get to the best outcome
  • You are able to create good relationships with those around you - you need each other to succeed!
  • We are a high responsibility, high freedom, high accountability business and we need you to be able to play in that arena
  • Our pace is fast, we need someone who can keep up and enjoys consistently achieving and delivering
  • You recognize that any role has infinite growth opportunities if you embrace it and make it your own
  • You are organized and work well under pressure to meet deadlines
  • You are highly motivated, enthusiastic, and love finding a better way of doing things, with the desire to constantly improve
  • You are comfortable with change and ambiguity – taking them as opportunities to innovate

What you’re responsible for

  • Provide a single point of contact to oversee and manage all phases of the proposal / presentation /qualifications planning process: organizing kick off meetings, coordinating multiple teams and large amounts of information so everyone knows what needs to be done
  • Collaborate with team members on pre-positioning and pursuit strategy, proposal composition and content, writing, design, and production of compelling and engaging proposal materials
  • Collaborate with multiple stakeholders and subject matter experts to ensure proposal responses are client-centric, compliant, and brand-worthy
  • Deliver creative, dynamic, and compelling proposals and presentations with high impact visuals and relevant content for the North and South America region
  • Ensure our clients’ first impressions of Unispace are always impactful, clear and consistent
  • Ensure that the quality of our assets is maintained and consistently improved
  • Create and manage collateral, including managing processes for keeping information up to date for project case studies, capability statements, and staff resumes
  • Maintain and track opportunities and project information in business databases
  • Collaborate with the marketing and proposals team and regional leaders to produce content that promotes Unispace’s brand identity and position as a thought leader
  • Communicate with the proposal team within our global Marcomms team to ensure quality and consistency across regions             

Work experience & Technical knowledge

  • 2-5 years of experience working in a proposal/pursuit capacity
  • Bachelors degree in Marketing or related field
  • Experience in the architecture, design, construction, or property industry
  • Extensive experience writing and managing proposals
  • Strong leadership and problem-solving skills
  • Customer-focused with strong storytelling and storyboarding capabilities
  • Superior writing, organizational, and interpersonal skills
  • Advanced knowledge of Adobe Creative Suite
  • Advanced knowledge of Microsoft Office

The statements on the job description are intended to describe the general nature and level of work being performed by the person(s) assigned to do this job.  The job description is not intended to be an exhaustive list of all responsibilities and duties required.
*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed on the job description) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
Unispace is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.