The Team Assistant is responsible for providing day to day administrative support to the Operations Team and ad hoc support for other team members as needed. The Team Assistant will possess strong organizational skills, attention to detail and the ability to accomplish and prioritize multiple tasks. They will act as the main point of contact for administrative activities, support team productivity, and develop efficient administrative processes.
Key Responsibilities
- Manage calendars, organize internal/external meetings, appointments, and other relevant events
- Coordinate and schedule team and client meetings and manage the use of meeting rooms
- Coordinate and book travel arrangements. Provide support during travel to ensure schedules and appointments are maintained
- Submit and reconcile expense reports
- Maintain appropriate databases and records, process expenses, and manage relevant administrative processes
- Prepare meeting agendas and take meeting minutes, and track follow up actions as needed
- Contribute to projects and activities as appropriate for the team (e.g., project co-ordination, research, presentation, and communication support)
- Take on other ad-hoc administrative tasks or other duties as assigned
Expectations of a DGA Team Assistant
- Be accountable for consistency
- Strong attention to detail
- Proactive, self-starter
- Be comfortable in a new, growing practice
- Contribute to firm development initiatives
- Contribute to a culture of collaboration and teamwork
- Assist in identifying ways to improve or enhance operational efficiencies
- Have a team-first mindset, always looking for ways to pitch in to help coworkers to succeed inside and outside of work
- Help drive diversity, equity, and inclusion by actively creating a supportive and engaging work environment for the team
- Comfortable dealing with all levels in the organization, including senior positions within the organization
- Always ensure confidentiality and act with integrity
Requirements
- Minimum of 2+ years of relevant experience in customer service, administration or another relevant field required. Previous experience working in a professional services firm is preferred. Recent Graduates with relevant internship/part-time experience will also be considered.
- Impeccable administration and organizational skills; exceptional attention to detail and ability to effectively multitask.
- Excellent oral and written communications skills, with experience using a variety of communication tools, including Zoom, Microsoft Teams, etc.
- Highly collaborative working style with excellent interpersonal skills
- Highly proficient with Microsoft Office tools, including Outlook, Word, Excel and PowerPoint
Equal Opportunity Statement
Dentons Global Advisors is committed to equal opportunity in recruitment and employment practices and opposes all forms of unlawful or unfair discrimination. No job applicant or employee receives unfavorable treatment on the grounds of color, race, nationality, ethnic or national origin, sex, age, disability, marital status, sexual orientation, religion or belief, or any other status protected by law.
