Accounts Payable (AP) Clerk

Position Summary:

We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk to support our accounting team with timely and accurate processing of invoices, payments, and expense reporting. The ideal candidate will have a strong understanding of accounting principles and a commitment to maintaining accurate financial records in a fast-paced environment.

Key Responsibilities:

• Review, verify, and process vendor invoices and employee expense reports.

• Match purchase orders, receipts, and invoices to ensure accuracy.

• Code invoices to appropriate general ledger accounts and cost centers.

• Prepare and process weekly check runs, ACH, and wire payments.

• Maintain vendor files and ensure up-to-date W-9s and tax documents are on file.

• Resolve invoice discrepancies and vendor inquiries in a timely and professional manner.

• Assist in month-end closing by reconciling AP sub-ledger to the general ledger.

• Monitor accounts to ensure timely payments and report aging payables.

• Support audits by providing documentation and reports as needed.

• Collaborate with procurement, operations, and project teams to ensure accurate job costing.

Qualifications:

• High school diploma or GED required; associate’s or bachelor’s degree in Accounting, Finance, or related field preferred.

• 2+ years of experience in accounts payable or general accounting.

• Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite, or Viewpoint) and Microsoft Excel.

• Strong organizational and time management skills with attention to detail.

• Ability to work independently and as part of a team.

• Excellent communication and customer service skills.

Preferred Qualifications:

• Experience in construction, utilities, or manufacturing industries.

• Familiarity with job costing and multi-entity environments.

• Knowledge of 1099 reporting and sales/use tax.