Administrative Senior Associate
TLDR
Provides broad administrative and operational support across departments in a fast-paced, collaborative engineering and consulting environment, enabling cross-functional alignment and efficiency.
- Provide broad administrative and operational support across departments, including document preparation, proofreading, data entry, and reporting
- Maintain and update internal files, templates, resumes, specifications, and documentation systems to ensure accuracy and standardization
- Support proposal development, internal presentations, and company-wide meetings including scheduling, coordination, and content preparation
- Manage shared inboxes and communication channels, triaging requests and directing them to appropriate teams or stakeholders
- Assist with onboarding and training coordination, including scheduling sessions and tracking participation
- Support logistics for internal programs, including swag distribution, employee gifting, and vendor coordination
- Assist directors with travel arrangements, event registrations, calendar management, expense tracking, and special projects
- Track policy updates, document requests, and internal process changes to ensure timely completion and compliance
- Contribute to the preparation of reports, presentations, and internal communications across multiple stakeholders
- Ensure all tasks are completed accurately, efficiently, and within established deadlines
- Minimum of 5 years of experience in an administrative, operations, or professional office support role
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams, SharePoint) and document management tools
- Experience handling scheduling, travel coordination, and administrative logistics in a professional environment
- Excellent organizational skills with the ability to manage multiple priorities and shifting deadlines
- Strong written and verbal communication skills across both technical and non-technical audiences
- High attention to detail with strong proofreading, data accuracy, and documentation skills
- Ability to work independently in a remote environment while staying proactive and self-motivated
- Comfortable working under pressure in a fast-paced environment with changing priorities
- Ability to maintain confidentiality and handle sensitive information appropriately
- Familiarity with AI tools and modern digital productivity platforms is a plus
- Competitive compensation package
- Comprehensive medical, dental, and vision insurance options, including coverage for dependents
- 401(k) retirement plan with company match and brokerage options
- Flexible spending accounts (FSA)
- Paid time off, including additional year-end holiday break
- Company-paid life insurance and disability coverage
- Paid parental leave after eligibility period
- Professional development support, including training and tuition reimbursement
- Remote-first work environment with flexibility and autonomy
- Career growth opportunities within a collaborative and supportive organization
Requirements:
Benefits:
Benefits
Health Insurance
Comprehensive medical, dental, and vision insurance options, including coverage for dependents
Professional development support, including training and tuition reimbursement
Career growth opportunities within a collaborative and supportive organization
Paid Parental Leave
Paid parental leave after eligibility period
Paid Time Off
Paid time off, including additional year-end holiday break
Remote-Friendly
Remote-first work environment with flexibility and autonomy
Jobgether runs the largest remote job platform, effectively linking job seekers with over 200,000 flexible and remote opportunities that match their unique skills and preferences. Our focus is on enhancing the hiring process, ensuring efficiency while prioritizing the candidate experience, particularly in the growing health and wellness sector.
- Founded
- Founded 2020
- Employees
- 11-50 employees
- Industry
- Professional Services