Ai Founders Associate
TLDR
Blend responsibilities of a Founder’s Associate, Chief of Staff, and AI Automation Specialist to improve systems and manage key business operations for an online therapy marketplace.
ONLY CANDIDATES FROM THE LOCATIONS LISTED.
Must have attended private school.
About the Role:
This role blends elements of a Founder’s Associate, Chief of Staff, AI Automation Specialist, and Operations Assistant.
About MindFriend:
MindFriend is an online marketplace for therapists. We’re looking for a highly capable, AI-native operator to work directly with the founder.
This is a hands-on, trusted role covering executive support, operations, AI automation, research, light finance coordination, and day-to-day problem solving. The goal is simple: save the founder time, improve systems, and keep the business running smoothly.
What You’ll Do:
1. AI, automation & research
* Use AI for deep research across legal, HR, technical, and operational topics
* Build and maintain AI workflows and lightweight internal agents
* Identify repetitive work and automate it wherever possible
2. Finance & bookkeeping support
* Keep bookkeeping organised using AI tools (invoices, expenses, receipts, reconciliation support)
* Track spend and produce simple financial summaries
* Liaise with accountants as needed
3. Legal & compliance support (AI-assisted)
* Research legal and compliance topics using AI and summarise findings clearly
* Organise contracts, policies, and key documentation
* Flag risks early and escalate to professionals when required
4. Founder & operations support
* Manage calendar, inbox, scheduling, travel, and follow-ups
* Prepare agendas, notes, and action tracking
* Act as a gatekeeper and protect founder time
* Run ad-hoc projects and day-to-day operations end to end
What We’re Looking For
* Highly organised, reliable, and detail-oriented
* Experience supporting founders, executives, or small teams
* Strong with AI tools, automation, and modern SaaS platforms
* Comfortable building workflows and lightweight AI systems
* Capable with basic bookkeeping and financial admin
* Strong online research skills (legal/compliance a plus)
* Clear communicator who can summarise complex information
* Discreet, trustworthy, and comfortable with confidential information
* Proactive, independent, and comfortable working across varied tasks
Useful Experience:
* Executive Assistant or Chief of Staff roles
* Startup or founder support experience
* AI automation, prompt engineering, or workflow design
* Tools like Xero, QuickBooks, Stripe, PayPal, Excel/Google Sheets
* Notion, Airtable, Zapier, Make, Slack, Asana, Trello, Google Workspace
* Operations, project management, or business administration
Personality Fit:
This role suits someone who enjoys variety, ownership, and problem-solving. You should be comfortable working closely with a founder, handling sensitive information, and switching between strategic and operational tasks.
You should naturally improve systems, bring order to chaos, and spot what needs doing before being asked.
Mind Friend PRO is a dynamic platform at the intersection of psychology, mental health technology, and AI. We serve organizations by leveraging behavioral science and executive expertise to enhance decision-making, strengthen leadership, and foster resilient cultures. Our unique approach integrates psychological insights into strategy and governance, setting us apart in the advisory landscape.