Bookkeeper / Office Manager

We’re hiring a Bookkeeper / Office Manager to support a growing residential construction company in the Boston area.

This is a hands-on role for someone who is organized, detail-oriented, reliable, and comfortable managing both bookkeeping and day-to-day office operations. We’re looking for someone who can keep the office running smoothly while also maintaining accurate financial records, vendor documentation, invoices, and project-related paperwork.

The right candidate will be comfortable working closely with ownership, project managers, subcontractors, vendors, and clients in a fast-paced construction environment.

Requirements

• Manage day-to-day bookkeeping and office administration
• Handle accounts payable, accounts receivable, invoices, and vendor payments
• Track expenses, job costs, purchase orders, and project-related financial records
• Reconcile bank accounts, credit cards, and project expenses
• Maintain vendor records, insurance certificates, W-9s, lien waivers, contracts, and compliance documents
• Support ownership and project managers with scheduling, documentation, and communication
• Keep project files, office records, and accounting systems accurate and up to date
• Assist with payroll coordination, employee documents, and basic HR/admin support as needed
• Communicate with subcontractors, vendors, clients, and internal team members
• Help keep the office organized, responsive, and running efficiently

Ideal Background:

• 3+ years of bookkeeping, office management, administrative, or accounting support experience
• Construction industry experience strongly preferred
• Experience with AP/AR, invoices, vendor payments, job costing, and project documentation
• Strong QuickBooks and Excel experience preferred
• Experience with Procore, Buildertrend, or similar construction systems is a plus
• Strong organization, communication, follow-up, and attention to detail
• Comfortable working in a small-business environment and taking ownership without constant direction

Benefits

Competitive base salary + benefits

We’re looking for someone who can bring structure, accuracy, and professionalism to the office while supporting the financial and administrative needs of a busy construction team.