Coordinator, Purchasing

Job Description

The Purchasing Coordinator supports the day-to-day operations of the procurement department by ensuring the efficient management of purchase orders (POs) and the accurate updating of the ERP system. This role is key to ensuring data reliability, process compliance, and smooth communication between internal teams and suppliers.

Key Responsibilities

Purchase Order (PO) Management

• Create, update, and track purchase orders in the ERP system
• Ensure the accuracy of information (prices, quantities, lead times, terms)
• Make necessary adjustments (changes, cancellations, confirmations)
• Track supplier acknowledgments and follow up as needed
• Ensure POs comply with agreements, contracts, and internal processes

ERP System Management and Updates

• Keep purchasing data up to date in the ERP (statuses, dates, quantities)
• Ensure consistency between POs, supplier confirmations, receipts, and invoices
• Collaborate on improving and adhering to ERP processes related to purchasing
• Document discrepancies and support the resolution of data issues

Operational Support for the Procurement Team

• Serve as the administrative point of contact for procurement activities
• Support the Procurement Manager and buyers in their daily tasks
• Prepare tracking reports (open purchase orders, lead times, variances, issues)
• Collaborate with the finance, logistics, and planning teams

Education and Experience

• DEC or BA in administration, operations management, procurement, or a related field
• 3 to 5 years of experience in an administrative or coordinating role in procurement (a plus)
• Experience with an ERP system (required – SAP, Oracle, or equivalent)

Technical Skills

• Proficiency in Excel
• Excellent attention to detail in data management and validation
• Understanding of purchasing processes and purchase orders

Personal Skills

• Strong organizational skills and attention to detail
• Ability to work independently and manage multiple tasks simultaneously
• Strong written and verbal communication skills
• Team player with a solution-oriented approach
• Advanced English

EQUAL OPPORTUNITY EMPLOYER

At VOSKER, we value the uniqueness of every individual and celebrate the diversity that helps us redefine what’s possible. We foster collaboration in a healthy, inclusive work environment where all voices are heard.

If you have specific needs to make the recruitment process more accessible, don’t hesitate to reach out.

Now it’s your turn, tell us about yourself and apply today!