Document Control Specialist - IPP
TLDR
Lead EDMS-driven document control for IPP projects, focusing on land, ROW, and government-regulated records to ensure compliance, versioning, and audit readiness.
ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world’s leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we’re scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.
Document Control Specialist – IPP (Intellectual Property & Projects)
Location: Houston, TX (USA) or Mexico City (Mexico)
Work Arrangement: Hybrid (3 days in office, 2 days remote)
Position Overview
We are seeking a Senior Document Control Specialist to support the IPP (Intellectual Property & Projects) group. This role will lead document control strategy and execution across complex projects, ensuring all intellectual property, land, and project documentation is managed in compliance with regulatory and government standards.
This individual will serve as a subject matter expert (SME) in EDMS and document control processes, with a strong focus on land, right-of-way (ROW), property, and government-regulated documentation. The role requires both hands-on execution and process leadership.
The ideal candidate brings a strategic mindset, deep technical expertise in EDMS, and hands-on experience managing complex document environments.
Mission
This senior role is critical to ensuring the integrity, compliance, and accessibility of IPP documentation—particularly across land, property, and government-regulated records.
Key Responsibilities
- Lead and oversee document control processes within the Electronic Document Management
System (EDMS). - Establish and improve document control standards, workflows, and governance.
- Ensure compliance with government, regulatory, and commercial documentation requirements.
- Manage documentation related to land acquisition, right-of-way (ROW), property records, and
permitting. - Collaborate with legal, land, commercial, engineering, and project management teams.
- Ensure audit-ready, accurately versioned, and properly archived documentation.
- Identify risks and gaps in document control processes and implement improvements.
- Support audits, due diligence, and regulatory reviews.
- Drive best practices for document lifecycle management.
Required Qualifications
- 7+ years of experience in document control in regulated or complex environments.
- Deep expertise in Electronic Document Management Systems (EDMS).
- Proven experience with government document control standards and compliance.
- Extensive experience with land, right-of-way (ROW), and property documentation.
- Experience supporting commercial, land, infrastructure, or government-related projects.
- Strong knowledge of document lifecycle management and audit readiness.
- Demonstrated ability to lead processes and collaborate cross-functionally.
- Experience with SharePoint and Procore.
For US-based roles - What you’ll get:
- Competitive salary + annual performance-based bonus eligibility
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
For Mexico-based roles - What you’ll get:
- Competitive salary + annual performance bonus eligibility
- Christmas Bonus (Aguinaldo): 30 days
- Major medical expenses and life insurance
- Paid time off and holidays (per local policy)
For all roles:
- Professional development and growth opportunities
- Opportunity to grow with a mission-driven team shaping the future of clean energy
- Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
- Accommodations: If you need an accommodation during the application process, email recruitment@onenergystorage.com
- Benefits vary by role and location and are subject to change.
Benefits
Equity Compensation
401(k) with company match
Health Insurance
Major medical expenses and life insurance
Learning Budget
Professional development and growth opportunities
Mission-driven team growth opportunity
Opportunity to grow with a mission-driven team shaping the future of clean energy
Paid Time Off
Paid time off and holidays (per local policy)
ON.energy is advancing the power infrastructure essential for the AI era, offering a new class of power technology validated at gigawatt scale and trusted by top cloud and AI companies. Our systems, deployed across 2.5 GW of hyper-scale campuses, are designed to meet the surging demand for energy, transforming traditional power challenges into competitive advantages for businesses.