Event Coordinator

What You'll Do

• Assist in planning and executing events, directly supporting the Project Team, Lead Producer, and Account Director 
• Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, swag orders, all logistic and transportation management, venue form submissions, development of graphics matrices, staffing sourcing, and management, F&B support, etc. 
• Coordinate, manage, and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc. 
• Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success  
• Capture detailed notes from internal and client project meetings, and follow up with recaps and action items
• Support database management as assigned (vendor, venue, contractors)
• Maintain project files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client-specified platforms
• Develop a mastery of all company tools and processes
• Support with budget development for assigned areas
• Support the Project Team and Account Director with team communications as needed
• Support events team in fostering a positive relationship internally and with external clients 
• Travel to and onsite execution of specific events as needed

What We're Looking For

• Background in event coordination or similar, preferably 3+ years of experience
• Bachelor’s degree in Marketing or related field
• Up to date on industry trends and able to stay ahead of the curve
• Excellent organizational and project management skills and ability to meet deadlines
• Must be able to think analytically and strategically
• Great multitasker and capable of simultaneously managing multiple projects with different deadlines
• Familiarity or experience working with CRM software is an asset
• Excellent written and verbal communications skills
• Ability to manage and supervise a diverse group of employees and simultaneously work toward many company initiatives at once
• Must be self-motivated, highly organized, articulate, and possess excellent verbal and written communications skills
• Willingness to travel (including potential evening, weekend, and holiday work)
• Ability to work smartly and efficiently in a fast-paced, high-growth environment
• Motivated, positive attitude, and results-oriented
• A strong teamwork ethic; must have the ability to work both independently and as part of a larger team 
• Knowledge of Monday or a similar project management tool