We are looking for an Executive Assistant to support our Commercial Vice-Presidents. This role is based in San Jose, CA. This is a full-time, on-site role.
Responsibilities include:
Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed
Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials
Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness
Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions
Manage external visitors including customers and investors
Handle business details of a highly confidential and critical nature
Manage department purchases on company credit card, reconcile monthly spending
Provide back-up support for other members of Bloom’s administrative team
Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills
Must be able to multi-task and prioritize workload
Ability to speak clearly and succinctly relative to needs, questions, goals, etc.
Must be direct in asking for clarification, guidance, opinions etc. of the executive to ensure deliverables are met on-time and on-target
Deep knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies. Understanding of MS SharePoint, MS Teams, Oracle, ADP and Workday would be an added advantage
Project Management skills/ability to prioritize work and balance several work streams
Experience and confidence in independent problem resolution and decision-making.
Strong interpersonal skills and good judgment.
Exceptional ethical standards, empathy, sense of humor and ability to work with diverse personalities
Reliable and accessible; available in the office during normal working hours and available during off hours, as required
Team player, compassionate and excellent people skills
Minimum 10 years of Executive Assistant experience supporting Vice-Presidents, preferably in a Sales/Marketing environment
Salary Ranges:
$100,000.00 - $144,000.00
