Executive Assistant at VC Firm

Bloom Talent is partnering with a well-known Peninsula-based Venture Capital firm seeking an Executive Assistant to support their Partners. This role has opportunity for growth to evolve into a Partners Operations Manager (aka Chief of Staff). 

Responsibilities:

Meetings/Calendar

• Manage partner's complex and frequently changing calendar. Schedule meetings, confirm meetings the day before, and help partner triage meeting requests so they are focused on the highest impact/priority meetings
• Prepare dossier before each meeting, briefing the partner on whom they are meeting
• Handle partner's domestic and international travel arrangements

Correspondence

• Correspond via email and other means with current and prospective portfolio company executives and board members, other VCs, internal team members

Deals

• Track prospective portfolio companies (aka “deal flow”) on CRM system
• Coordinate with investment team members on due diligence
• Conferences/Events
• Coordinate partner’s conference and speaking engagement logistics, collateral, prep calls, etc.
• Help prep speaking materials and talking points
• Assist partner with event planning as needed

Other Administrative Support

• Keep partner running on schedule as many meetings often run over time given complexity of topics covered
• Manage partner's expense reports
• Multi-time zone support for partner required during frequent domestic and international business trips
• Update and maintain contact database
• Generate and send email or letter correspondence as needed
• Coordinate internal team’s needs at multiple office locations, including greeting guests, booking conference rooms

 
Qualifications:

• Service provider mentality
• Ambition, hunger, excellence and hustle
• Responsive to partner via phone or email (may be outside local business hours due to international travel and/or partner's schedule)
• Outstanding verbal and written communication skills to maintain good relations with all external and internal contacts
• Experience with Outlook and Google Calendar
• Mental toughness - able to perform under time pressure under high stress situations
• Receptive to feedback/constructive criticism to enable highest possible performance
• Team player - willing to do whatever is needed by the team, even if outside job description
• Comfortable working in an unstructured, start-up environment
• 2–3 years of working experience
• Graduate of top tier university preferred

Compensation: 70K-75K, depending on experience