Executive Assistant

The Company 

Cerbo · OptiMantra is a healthcare technology company built for the practices actively changing how medicine is delivered. Our platforms serve functional, integrative, direct primary care, concierge, med spa, and behavioral health practitioners who need software that keeps pace with how they work -- not the other way around.

Each platform is a purpose-built EHR and practice management solution. Cerbo is architected for clinical depth: deep configuration, protocol-specific workflows, and the kind of flexibility that holistic and functional medicine practices require. OptiMantra is structured for scale: multi-modality breadth, out-of-the-box readiness, and the operational infrastructure that growing practices rely on.

Together, our two platforms form a leading presence in this rapidly expanding market. Our practitioners are redefining what a patient experience can look like. We exist to give them the technology foundation to do exactly that  at whatever size and pace they choose to grow.

What You’ll Do 

As the Executive Assistant, you’ll be a trusted partner to our CEO and executive team ensuring their time is optimized, priorities are aligned, and operations run smoothly. You’ll play a critical role in enabling executive focus, facilitating communication, and driving efficiency across the leadership team. 

Primary Responsibilities 

• Calendar & Scheduling Management: Coordinate complex calendars, prioritize meetings, and proactively resolve scheduling conflicts 

• Communication & Correspondence: Draft, review, and manage internal and external communications on behalf of the CEO and other executive team members 

• Meeting Support: Prepare agendas, take notes, and track action items for executive meetings and leadership off-sites 

• Travel & Logistics: Plan and manage travel itineraries, accommodations, and expense reporting 

• Project Coordination: Assist with special projects, research, and cross-functional initiatives as needed 

• Confidential Support: Handle sensitive information with discretion and professionalism 

• Operational Efficiency: Identify and implement systems and processes to improve executive productivity 

Required Skills & Qualifications  

• 5+ years of experience supporting senior executives, ideally in a startup or tech environment. 

• Exceptional organizational and time management skills 

• Strong written and verbal communication abilities 

• High emotional intelligence, judgement and discretion 

• Proactive problem-solver with a bias for action 

• Ability to travel throughout the year with the team to offsite meetings and events 

• Comfortable with ambiguity and fast-paced environments 

• Proficiency with tools Microsoft 365, Slack, and project management platforms 

Compensation & Benefits 

• Competitive compensation based on experience 

• Paid Time Off and company holidays  

• Comprehensive health, dental and vision benefits 

• Short-term and long-term disability Insurance 

• 401k plan with matching company contribution 

• Real ownership and impact in a fast-growing health tech company 

Location: Atlanta, GA. This is a hybrid role that will require being in the office three days a week. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.