Executive Assistant

Globalization Partners’ automated, AI-enabled global employment platform, designed by our technical teams and powered by our worldwide HR experts, enables our customers to hire, onboard, and manage the best talent they can find, anywhere in the world. 

As the global employment technology leader, we simplify global business by allowing companies to grow to new countries and test new markets compliantly, without the hassle of setting up branch offices or subsidiaries. 

With diverse teams all around the world, our people are the heartbeat of the company and the reason why Globalization Partners is a fun and inclusive place to work. We encourage and support personal growth and career development, trust our team members with the autonomy to do their best work, and believe in recognition for a job well done.  

About the position:

As the Executive Assistant you will embrace a culture and environment that is supportive and always, happy to help. Provide excellent support and follow-through to our executives, board members, employees, customers, and manage a range of requests in support of the business, ensuring that the Executive Office is run efficiently and effectively. 

What you can expect to do:

• Complex calendar management across business units and global time-zones.
• Manage content and flow of information to the C-Suite executive and the key stakeholders on their team.
• Extensive travel arrangements utilizing company travel agency platform. 
• Manage expense reporting and approvals on behalf of the executive and key team members.
• Meeting and event planning activities in support of the business.
• Preparation of materials for presentations, as required, including to executive management team, board members, and outside stakeholders.
• Provide gate-keeper role for access to the executive’s time. 
• Provide support during normal working business hours with flexibility as necessary to complete off-hours scheduling or special requests. 
• Provide EA assistance in support of current project timelines and deliverables. 
• Supervise, direct, and monitor support needed for yourself and executives through the Executive Support Coordinator to successfully run the Boston HQ office.
• Work as part of a team of other Executive Assistants in support of the needs of the entire business. 

What we are looking for:

• 5-8 years of experience as an EA supporting a C-Suite Executive and team  
• Prior experience working in a in a high-profile corporate environment 
• Tech savvy, with expert knowledge of MS Office Suite including Outlook, Zoom, Slack, Ring Central
• Problem solving skills 
• High attention to detail 
• Excellent written and verbal communication skills 
• Thrives in a fast-paced environment  
• Strong customer service and interpersonal skills; ability to engage in a positive manner with colleagues at all levels, and with external parties representing GP in a professional manner 
• The proven ability to work along-side other Executive Assistants, building upon the strengths of each other in a collaborative team environment while supporting the needs of the business 

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