Executive Assistant (m/w/d)

Tasks

We are looking for a highly talented full-time (40 hours/week) Executive Assistant (m/f/d) to support and manage our executive team in Berlin. In this role, you will handle a wide range of tasks for our executives. We are looking for someone who thrives in a constantly changing environment and is an overall strong communicator to all stakeholders.

• Be responsible for maximising our executive team time and energy by managing complex calendars and scheduling requirements
• Work together close with our executive team to make sure all administrative tasks run smoothly (travel arrangements, team calendars, video conferences)
• Manage high professional communication and correspondence with internal and external business partners and stakeholders (writing and editing mails)
• Maintain an efficient flow of information between the executive team and their direct reports
• Plan a variety of business trips and ensure that time in our international offices is used efficiently and to best effect 
• Play an active role in building a great community – by facilitating relationship building among our international teams

Your Profile 

• At least 6 years of experience in a similar position
• Excellent communication skills and confidence to interact multiple stakeholders and senior management
• Experimental mindset in learning new collaboration tools (i.e., Miro, Slack)
• Exemplary attention to detail and ability to work effectively in a fast-paced digital environment
• Team player with strong interpersonal and collaboration skills
• Experience in an international company environment 
• Full professional English proficiency (writing and speaking). Proficiency in French is a plus

Our offer

• We are one of the leading PropTech platforms in Europe. If you’ve ever rented or purchased a property then you may have used one of our classified portals.  This is a great time to join us to help elevate our AVIV brand.
• The opportunity to work hybrid within our operating footprint with international travel to our locations in France, Belgium and Germany.
• The autonomy to work in a style which suits you to be the most productive
• The freedom to tell us which tools you need to be successful in your job so we can set you up to make it happen.

At Aviv, we are an equal opportunities employer and an organisation where everyone is welcomed to be their authentic selves. We strongly encourage individuals with visible and non visible disabilities, all educational backgrounds, people from minority backgrounds, those from the LGBTQIA+ community and parents and carers to apply.  If you need reasonable adjustments at any point in the application or interview process, or wish to discuss part time or flexible working requirements, please let us know.

In your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).

Our ambition is to be the leading Employer in PropTech across Europe and this is a pivotal time to join us and unlock your perfect job!

#LI-Hybrid