Executive Assistant to SVP

RESPONSIBILITIES

• Maintain the Executive’s schedule across multiple timezones & changing calendars
• Work through scheduling roadblocks & balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Book appropriate domestic and international business travel in accordance with company travel policies taking into account visas, costs, and proper documentation
• Input Executive’s monthly expense reports
• Ensure the Executive is prepared for upcoming meetings 
• Attend key meetings in order to track and help drive completion of key deliverables and follow-up on outstanding action items, as needed
• Serve as the first point of contact for internal and external stakeholders
• Handle email correspondence, transcribe meeting notes, draft and edit correspondences and presentations
• Plan, coordinate, and execute varying types of internal events, including leadership strategic planning meetings, QBRs, and team social activities 
• Work with key stakeholders to collect and assemble information for presentations, projects, and strategic planning.
• Serve as a culture ambassador for the team, and support employee engagement initiatives for executive
• Drive partnerships closely with Admins across the company to plan and execute meetings and events 

QUALIFICATIONS

•  3+ years of experience as an Executive Assistant, supporting executives in a high-growth start-up environment
• Excellent communication skills; written and verbal
• Independent and proactive; you’re eager, resourceful, and constantly put your problem-solving skills to the test
• Ability to maintain professionalism and confidentiality when dealing with sensitive information and business matters
• Adaptable; knows how to pivot when needed, can anticipate needs & has exceptional follow-through at all times
• Interest and experience implementing processes and procedures to improve efficiency and productivity
• Detailed-oriented with strong organizational skills
• Exp with Google workspace is a plus
• BA/BS or equivalent experience

PERKS & BENEFITS

• We offer Gongsters a variety of medical, dental, and vision plans, designed to fit you and your family’s needs.
• For most plans, Gong pays 100% of the premiums for employees and 50% of premiums for dependents. 
• 401K program to help you invest in your future.
• Education & learning stipend for personal growth and development.
• Flexible vacation time to promote a healthy work-life blend.
• Paid parental leave to support you and your family.
• Company-wide recharge days each quarter.
• Work from home stipend to help you succeed in a remote environment