Executive Assistant to the Executive Director
Protect Democracy seeks a motivated individual to join our team in the newly created role of Executive Assistant to the Executive Director.
As the Executive Assistant, you will ensure the organization is efficient and effective at achieving our mission by directly supporting the Executive Director with scheduling, administration, and special projects. This is an excellent opportunity for either a recent graduate looking to contribute at least two years to a position with high learning potential, or for an experienced executive assistant looking for a longer-term role in the fight to prevent our democracy from declining into a more authoritarian form of government.
The ideal candidate brings strong detail orientation and commitment to excellence; outstanding communication skills and comfort corresponding with important external stakeholders; excellent problem-solving skills and a strong sense of ownership over responsibilities; the capacity to thrive in a fast-paced environment and independently manage competing priorities efficiently; the ability to work collaboratively across lines of difference; and enthusiasm for our mission.
We strongly encourage candidates from diverse backgrounds and from across the political and ideological spectrum to apply. The position is remote and applicants from across the United States will be considered, with a preference for candidates in the San Francisco Bay Area.
The Executive Assistant will:
Manage the Executive Director’s schedule and coordinate meetings and events within Protect Democracy and with supporters, journalists, politicians, executives, and nonprofit and advocacy leaders.
Work with the Executive Director to screen and triage incoming requests, redirect requests to Protect Democracy staff, and resolve matters, to ensure maximal efficiency and productivity across the entire organization.
Draft email correspondence and other documents at the direction of the Executive Director to ensure timely responses to inquiries and requests.
Assist the Executive Director with tracking priorities and daily activities.
Help organize and maintain the Executive Director’s records and correspondence in organizational databases.
Provide other administrative support including travel support, logistical support, expense reimbursements, and timesheets.
Project manage critical special projects and organization-wide initiatives, including preparation for quarterly board meetings.
Independently seek opportunities to improve Protect Democracy’s operations by closely examining needs, assessing possible solutions, and making concise recommendations.
Contribute to the overall development of Protect Democracy across all areas and facets of the organization, including impact strategy and organizational culture.