Executive Assistant

Executive Assistant | Business Operations | New York, USA

About us

At WeWork, we provide inspiring and flexible workplace solutions to help businesses - small, medium or large - thrive in more than 150 cities globally. The future of work is happening right now, and we are leading this moment. United by a common purpose, here we will empower tomorrow’s world at work. Join us on our journey as we give our members the freedom and support to push boundaries in their industries, and work to redefine our own. 

About the Opportunity

WeWork is currently seeking an Executive Assistant to support the Senior Development & Sales Leaders on our US & Canada team. You will report directly to our Head of Leasing, USC and support administrative aspects of their daily needs including calendar management, travel coordination, expense reporting, and special projects as needed.

Responsibilities:

• Organize and manage complex calendars

• Assist with travel arrangements and monthly expense reporting

• Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners

• Collaborate with HR team to ensure needs are met and internal Workday approval processes are being followed

• General assistance to the territory leadership team as needed

• Special projects as assigned

• Embody the mission and values of WeWork at all times

About You

We’d love to hear from you if you meet the qualifications below:

• Excellent time management and organizational skills

• Ability to thrive in a fast-paced environment, while multitasking and maintaining a strong eye for details

• Positive and proactive attitude

• Strong written and verbal communication skills

• Demonstrated problem-solving ability

• Solid interpersonal skills and a collaborative work style

• High level of professional maturity, integrity, and a solid work ethic

• Ability to maintain company confidentiality in all aspects of the position

• Knowledge and experience in organizational effectiveness and operations a plus

• BA / BS or equivalent 

• Minimum 1+ year work experience in a related field or role

**Please note this role is based in our NYC office 5 days per week.**

Compensation & Benefits

Base Pay: $25 - $33 per hour

Incentive Compensation: WeWork employees are eligible to participate in an incentive plan specific to their role. Your recruiter will detail what incentive plan is applicable to this specific role. WeWork incentive plans are subject to the terms of the applicable incentive compensation plan, which will be made available to you after commencing employment. WeWork reserves the right to amend its incentive plans, and nothing in this job requisition or any other document creates a right to a specific incentive plan payment.

Benefits: Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing employment), including: 20 days of PTO, 10 paid holidays, and 80 hours of paid sick time per full calendar year; 16 weeks paid parental leave; competitive healthcare benefits; 401k matching; and life and AD&D insurance.

Life At WeWork

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated. 

WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.