Executive PA to boohooMAN

Are you an organized and proactive individual with exceptional communication skills? Join boohoo group as an Executive PA and be the right hand to our dynamic and influential leader.

We have a fantastic opportunity for an enthusiastic and dynamic Personal Assistant of a creative company based in Manchester. This hands-on role is suitable for someone who is able to hit the ground running from day one, is hard working and is highly organised due to the fast-paced environment. This is an ‘all round’ PA role, which will cross over between business and personal.

Whilst you will have the support of the other PA's across the group, you will need to be comfortable working as an individual, in a stand alone role, building relationships across a number of other teams and acting as an extension of the Exec.

Requirements

What you'll be doing

• Managing all correspondence on behalf of the Exec, including incoming/outgoing mail and email, meeting requests and phone calls
• Coordinating an extremely complex diary with Directors and Management
• Collating and compiling weekly reports, documents and financial stats
• Attending meetings and taking actions when required
• Booking of UK and overseas travel – Flights, trains, cars, visa, accommodation requirements
• Working closely alongside the Directors and other PA’s
• Meeting and greeting visitors/employees at all levels of seniority
• Processing monthly expenses and invoices on time
• Full inbox management
• Drafting company communications
• Primary liaison and first point of contact for the office
• available out of hours on an ad hoc basis
• Taking minutes in meetings and feeding back to relevant people
• Processing business expenses and invoices (Also some personal expenses and invoices)
• Preparation of various documents including presentations and meeting agendas
• Researching news, articles, reports and company information
• Liaising with third party service providers
• Ad Hoc Projects
• Providing personal support to the Exec and his family
• Managing the Exec’s home - including contractors, suppliers, processing payments/invoices, general ‘go to’ person
• Managing house staff - a number of staff members, managing requests, holidays and leave, payroll, contracts and recruitment
• Gift buying and personal shopping
• Trip/holiday planning – UK and abroad for the Exec with friends and family
• Weekend arrangements – Activities, restaurants etc
• Personal appointment booking

What we're looking for

• Proven experience working as a Personal Assistant, ideally Exec level
• Pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes
• Flexible with working hours
• Highest level of confidentiality and discretion at all times
• Be able to drive with a clean driving licence and have access to a car

Benefits

• 25 days holiday plus bank holidays
• Discretionary bonus scheme
• Company share scheme
• Life Assurance
• Company Pension Scheme
• Flexible working hours
• Free gym membership and classes on a daily basis including yoga, PT classes and sound relaxation
• Employee assistance programme including 24-hour confidential helpline
• Our Reward Platform allows you to tailor your benefits to suit your needs - such as Private Healthcare, Dental and Healthcare Cash Plans, a Cycle2work Scheme and plenty of fun anytime benefits such as coffee club or virgin experience days.
• 40% discount across 8 brands, 20% discount on Debenhams
• Discount & Cashback portal
• Season Ticket Loans
• Learning and development support and opportunities both internally and externally
• Our social calendar? Next level!

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