Jobgether
Lead, Executive Assistant to the CEO
TLDR
High-trust executive support role coordinating complex calendars, travel, board logistics, and cross-functional projects to enable CEO-level efficiency and strategic alignment.
Accountabilities:
- Manage highly complex executive calendars and scheduling logistics, proactively resolving conflicts and optimizing the CEO’s time and priorities.
- Oversee end-to-end travel planning, itineraries, and logistics, adapting plans dynamically to changing executive needs.
- Develop, track, and maintain executive-level project plans using tools such as Asana to ensure alignment across priorities and deadlines.
- Draft, edit, and manage high-level communications, including executive correspondence and external-facing messaging across platforms.
- Manage expense reporting workflows, ensuring accuracy, compliance, and continuous process improvement in financial tracking.
- Coordinate board meeting logistics (virtual and in-person), including agendas, materials, minutes, and follow-up actions.
- Support board operations including onboarding, compliance tracking, demographic reporting, and annual documentation updates.
- Manage conflict-of-interest processes, ensuring timely collection, tracking, and data integrity for governance requirements.
- Support advisory council and learning tour logistics, resolving complex travel and stakeholder coordination challenges.
- Provide informal guidance to administrative peers and contribute to improving organizational processes and operational systems.
- 5+ years of experience in executive assistance, senior administrative support, or operational coordination roles.
- Proven ability to manage complex executive calendars, multi-location travel, and high-priority scheduling demands.
- Strong experience with project management tools (e.g., Asana) and structured workflow tracking.
- Excellent written and verbal communication skills, with the ability to represent executive-level messaging clearly and professionally.
- Experience coordinating board-level meetings, governance processes, or senior stakeholder engagements.
- Strong problem-solving skills with the ability to anticipate issues and independently resolve logistical challenges.
- High proficiency in managing multiple priorities in fast-paced, mission-driven environments.
- Demonstrated ability to adapt processes, tools, and systems to improve efficiency and execution.
- Exceptional discretion, judgment, and stakeholder management skills.
- Competitive annual salary of $85,500.
- Comprehensive benefits package including health coverage and retirement investment options.
- Generous paid time off and vacation policy.
- Opportunities for professional growth in a mission-driven organization focused on educational impact.
- Exposure to executive leadership, board governance, and cross-functional strategic initiatives.
- Flexible remote work environment within the contiguous United States, with up to 25% travel.
Requirements:
Benefits:
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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Benefits
Health Insurance
Comprehensive benefits package including health coverage and retirement investment options.
Learning Budget
Opportunities for professional growth in a mission-driven organization focused on educational impact.
Paid Time Off
Generous paid time off and vacation policy.
Remote-Friendly
Flexible remote work environment within the contiguous United States, with up to 25% travel.
Jobgether runs the largest remote job platform, effectively linking job seekers with over 200,000 flexible and remote opportunities that match their unique skills and preferences. Our focus is on enhancing the hiring process, ensuring efficiency while prioritizing the candidate experience, particularly in the growing health and wellness sector.
- Founded
- Founded 2020
- Employees
- 11-50 employees
- Industry
- Professional Services
Executive Assistant to the CEO