Office Administration Manager

Role Overview

Astera Labs is establishing a strategic R&D center in Israel to drive the development of complex semiconductor chips that solve the critical 'data bottlenecks' enabling the future of AI at scale. As we expand our presence in Israel,
We are looking for an experienced and proactive Office Administration Manager to oversee the daily operations of our Haifa site and ensure a smooth, organized, and employee-focused work environment. This role combines office operations, facilities coordination, employee welfare, logistics, and administrative support.

Key Responsibilities

• Manage day-to-day office operations and administrative processes
• Support employee welfare initiatives, site events, and office experience activities
• Coordinate office facilities, maintenance, and vendor relationships
• Handle procurement and operational purchasing activities
• Manage office logistics, including import/export coordination
• Monitor office supplies, services, and operational budgets
• Support onboarding and offboarding processes, including seating arrangements and site setup
• Coordinate meetings, office activities, and cross-functional operational needs
• Work closely with HR, Finance, IT, and leadership teams to support site operations
• Experience in logistics operations in Israel, including managing courier and delivery service providers

Basic Qualifications

• 3–7 years of experience in office administration, operations, or office management roles
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Experience working with vendors, contractors, and service providers
• Ability to work independently in a dynamic, fast-paced environment
• Proficiency in Microsoft Office tools
• High level of ownership, service orientation, and attention to detail