Office Coordinator

Business Area:

Seniority Level:

Job Description: 

At Cloudera, we empower people to transform complex data into clear and actionable insights. With as much data under management as the hyperscalers, we're the preferred data partner for the top companies in almost every industry.  Powered by the relentless innovation of the open source community, Cloudera advances digital transformation for the world’s largest enterprises.

Budapest, Hungary (with remote coverage for Szeged)

As an Office Co-ordinator, you will:

• Cross-Site Support: Provide workplace operational support for the Szeged office alongside Budapest duties, ensuring consistent support for both hubs.

• Site Appearance: Maintain a tidy, professional appearance throughout the office at all times.

• Building Access Control & Badging: Coordinate building and parking access cards for Budapest and Szeged, including badge creation, activation/deactivation, and termination protocols.

• Facilities Ticketing: Respond to employee tickets via our ticketing system. Looping in the correct team members or escalation points for support. 

• Health & Safety: Assist with HSE inspections/processes where needed and coordinate virtual ergonomic assessments for remote and on-site staff.

• Janitorial: Oversee the janitorial team to ensure performance standards are maintained and address any service issues promptly.

• Vendor Management: Source, onboard, and track facilities vendors within Coupa; manage performance and quality control for services. I.e pantry, plants and any other services that fall within workplaces remit.

• Onsite Program Management: Oversee the smooth execution of onsite programs - including parking, catering, lunch services, and plant maintenance - ensuring high service standards and prompt resolution for any issues or renewals.

• Financial Administration: Act as the first line of approval for Hungary workplace invoices, ensuring accurate contract billing and budget compliance.

• Inventory Control: Monitor and order stationery and office supplies to ensure timely replenishment across locations.

• Desk Management: Coordinate new hire desk assignments with both new hire and their manager and ensure our system reflects any assignments for office based employees.

• Event Support: Support on-site event logistics, including setup, breakdown, adjusting janitorial or catering services as needed, Envoy visitor sign in process, parking and other reasonable task associated.

• Courier & Mail: Coordinate domestic and international shipments from Hungary, and other EMEA locations where needed.

• Team Engagement: Joining and actively participating in weekly 1:1’s, regional and global team calls.

• Perform other reasonable tasks and duties as assigned, both locally and globally within the Corporate Services Department.

• In the absence of Front Desk Coordinator: covering the front desk and associated duties for the duration. I.e greeting and directing visitors, check in process, mail delivery, manning the front desk.

• Regional Backup: Act as an operational backup for EMEA regional functions when necessary to ensure cross-team continuity.

• Provide additional support for facilities projects as they arise, which includes (but not limited to) potentially working overtime on evenings and/or weekends where needed.

We're excited about you if you have:

• Customer Focus: Prior experience in hospitality, reception, or corporate coordination with exceptional interpersonal skills.

• Organisational Agility: Proactive multitasker with strong prioritisation skills and the ability to manage two office locations simultaneously.

• Technical Proficiency: Highly proficient in Google Workspace; experience with Coupa, ServiceNow, Slack, and Concur is preferred.

• Language Skills: Confident fluency in written and spoken Hungarian and English is required for vendor and global team communication.

• Flexibility: Adaptable attitude with the ability to occasionally adjust hours for move projects, executive visits, emergencies etc.

What you can expect from us:

• Generous PTO Policy 

• Support work life balance with Unplugged Days

• Flexible WFH Policy 

• Mental & Physical Wellness programs 

• Phone and Internet Reimbursement program 

• Access to Continued Career Development 

• Comprehensive Benefits and Competitive Packages 

• Paid Volunteer Time

• Employee Resource Groups

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