Office Manager

About Motorway

Motorway is the UK’s fastest-growing used car marketplace – our online-only platform connects private car sellers with thousands of verified dealers nationwide, ensuring everyone gets the best deal.
Founded in 2017, our award winning, technology-led approach has redefined the experience of selling a car, generating thousands of monthly car sales and helping us to grow to a team of over 250 across 4 locations.
Motorway is now valued at over $1 billion and is backed by some of the world’s leading technology investors, having raised £143 million in Series C funding.
This is a unique opportunity to join a fast-growing scale-up at a crucial phase of growth and help change an industry for the better. Due to the nature of the place of work, the expectation would be for this role to be based in our London office.

What you'll be doing:

• Serve as a friendly ambassador for our brand by being the first point of contact for Office Manager duties, including welcoming external guests and colleagues.
• Manage the smooth day-to-day running of the London office.
• Partner with the People Team to update and maintain office policies as necessary and assist in the onboarding process for new hires: office orientation, distributing access cards and keys to lockers.
• Coordinate with our IT department on all office equipment.
• Help manage office budget and record office expenditure, ensuring cost-effectiveness.
• Manage the office layout planning and future office moves.
• Implement and maintain health and safety procedures and ensure they are kept up to date.
• Arrange regular testing for electrical equipment and safety devices.
• Manage the relationship with building management and act as the first point of contact for facility-related issues.
• Maintain the office and kitchen supplies; weekly food shop, office equipment and stationery.
• Maintain all meeting rooms; ensuring they are clean and tidy.
• Receive and sort incoming mail and deliveries.
• Oversee travel and accommodation requirements for the London team, and support the Brighton office when needed.
• General PA support to the executive team, including setting up and coordinating meetings.
• Support the wider business with administrative duties as and when required.
• Assist with office activities, social events, and other business needs as and when required.

Requirements

• Proven experience as an Office Manager / PA, ideally in a fast paced scale-up environment.
• Proficiency in G-suite, MS Office and use of Zoom.
• Strong time management and organisation skills, flexibility, and multitasking ability.
• The ability to learn quickly, make decisions proactively and use your initiative to find solutions to problems.
• Exceptional communication skills, with the ability to read the room and tweak your approach for the audience.
• Highly organised and work well under pressure and to deadlines.
• First aider/fire warden experience would be an advantage.

We truly live our core values

• Create new roads - “Changing things for the better through innovation.”
• Drive to win - “Beating the competition and winning as a team.”
• Take the wheel- “Being accountable and facing difficult challenges head-on.”
• Go the extra mile - “Delivering 5* standards for ourselves, our customers, and our colleagues.”
• Be humble - "Leaving egos at the door — we succeed as one.”

Benefits

• A competitive salary
• BUPA private health insurance
• Annual learning budget with Learnerbly
• Enhanced Maternity/Paternity leave
• Pension Scheme
• Motorway Electric Car Leasing Scheme
• Cycle to work scheme
• A fun working environment with regular social events
• The chance to join a rapidly growing company that cares first and foremost about its people
• The chance to work with an experienced and passionate team with a big vision

Equal Opportunities Statement

Motorway is committed to equality of opportunity for all employees. We work to provide a supportive and inclusive environment where all individuals can maximise their full potential. We believe our workforce should reflect a variety of backgrounds, talents, perspectives and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing and advancing individuals based on their skills and talents.

We welcome applications from all individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Given the continued spread of COVID-19 (coronavirus), all interviews will be conducted by phone or virtual connection to protect our candidates and employees.