Operations Assistant

Responsibilities

·         Monitors:

-The performance of each managed vessel

- If the designated Fleet is operated efficiently and as per:

o   Flag and statutory requirements

o   Company’s guidelines

·         Be aware of critical operation deficiencies, if any, and ensures implementation of company’s SMS

·         Ensures the awareness for all seagoing staff of the need to operate the vessels to the highest standards consistent with:

-          International and National legislation

-          Safety, in a manner which is conscious of the environmental protection need

·         Appoints ship agents for necessary services as regards with the vessel’s employment

·         Enters into the relevant contracts for each vessel as required in co-ordination with the Purchasing

·         Interfaces with agents and port authorities

·         Utilizes port time effectively by coordinating with all internal and external parties

·         Ensures that customer’s requirements and expectations are understood and met enhancing overall relations through daily contacts.

·         Handling of STS screening process and assessment in compliance with company’s established procedures

·         Submission of the applicable vetting questionnaires whenever required

·         Screens, confirms accuracy of FDAs and maintain required entries into the company’s accounting software

·         Monitors status of stevedore damages sustained by Fleet vessels

·         Handling of all husbandry agency matters, quotations, appointment, Disbursement Accounts

·         Keeps records for all of them in coordination with assigned superintendent

·         Co-operates with the Crew department, and cargo handling / operation in a safe and cost-effective way always according to:

- Our SMS

- ISO

- ISPS

- International requirements

·         In case of his absence, transfer of his responsibilities shall be passed to the FM. A brief up-date is necessary to his deputy for all pending matters on each of his assigned vessels

·         Monitors vessels transit through High Risk Areas or areas outside INL limits

·         Liaises with Scorpio Insurance for additional premiums/coverage

·         Ensures local trading requirements are observed

-          i.e. SPRO coverage, AGM certificates, ECRC Canada, etc

·         Maintain records for Vessel port movements & cargoes

·         During the absence of the Marine Superintendent monitors, in coordination with fleet staff, the progress of the vessels’ planned fabric maintenance ensuring vessels’ physical appearance up to Company’s standards

Qualifications/Experience 

·         At least Captain Class B License or a University Degree in Shipping or minimum 1-year experience in a similar office position

-          Previous sea experience on tankers will be preferable

·         Good command of English language and knowledge in computers/software

·         Good communication and negotiation abilities

·         Capable to monitor and stay abreast of:

-          Development in changing legislation and international requirements

-          Other development in the Marine industry

Attending training courses and seminar as needed