Project Coordinator (Internal Only)

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We are proud to offer:

• In office or hybrid work environment – flexibility that suits your needs

• Competitive salary
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays
• Comprehensive health & dental benefits, with immediate coverage upon starting 
• Pension Plan – BC’s Municipal Pension Plan is one of the largest pension plans in Canada, and provides secure retirement income to plan members
• Training and development opportunities – HEABC supports your continuing education & growth
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity
• The opportunity to make a positive contribution to the BC health care system through your work

HEABC takes a provincial leadership role in human resources and labour relations, including disability management, issues management for more than 218 publicly funded health care employers. HEABC is responsible for negotiating six major provincial agreements covering more than 138,000 unionized health care employees including nurses, health science professionals, ambulance paramedics and dispatchers, physician residents, and support workers in both facilities and community settings.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office.

For more information, visit www.​heabc.​bc.​ca.

OPPORTUNITY:

Reporting to the Program Portfolio Manager, PMO, the Project Coordinator, plays a vital role in supporting organization-wide project delivery and PMO operations. This includes project planning, tracking progress, maintaining documentation, and preparing reports that support informed decision-making.

The role works closely with the PMO team and internal business teams to prepare, develop and coordinate project activities, monitor progress across initiatives, and support governance, reporting, and implementation readiness. The Project Coordinator interacts with external partners, such as vendors, HEABC Members, the Ministry of Health, and Health Authorities, through coordination, reporting, and facilitating information gathering, and provides consultation and guidance to ensure consistency and quality of inputs.

Responsibilities include:

• Partnering with Project Managers and Senior Project Managers to plan and execute cross-departmental projects
• Preparing, monitoring, and maintaining current project schedules, action logs, risk registers, and status reports to ensure accuracy, transparency, and timely escalation of issues
• Developing and sharing project governance materials to enable appropriate oversight, decision-making, and accountability
• Facilitating effective communication and alignment across project teams, leadership, and internal and external partners
• Developing and sharing project status updates, dashboards, and portfolio reports  
• Developing, implementing, maintaining and updating PMO templates, guidelines, tools, processes, and documentation
• Providing consultation, guidance and expert advice to teams on PMO practices, and the use of templates and project documentation across project and business teams
• Planning, coordinating, and executing smaller projects in alignment with PMO standards and reporting practices, and working with project partners internally and externally
• Establishing and maintaining strong relationships with internal and external partners
• Developing project work plans, resource plans, and status reports

Required Experience & Knowledge:

Bachelor’s degree in business administration, public administration, information systems, or a related field, plus three (3) to five (5) years of experience supporting projects or program delivery in a multi-partner environment, preferably in a public-sector or healthcare context, or an equivalent combination of education and experience. 

• Experience with project management and project coordination, reporting, or portfolio tracking
• Strong organizational and analytical skills with high attention to detail
• Ability to manage multiple tasks and priorities in a dynamic environment
• Strong communication and collaboration skills, including the ability to guide individuals and groups
• Experience using project management or collaboration tools (e.g., MS Project, Planner, SharePoint, or similar)
• PMP, CAPM, Agile, or related project management training considered an asset

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range: $69,218 to $90,848

Typical Hiring Range: $69,218 to $86,522

In determining salary, HEABC considers many factors including the successful candidate’s skillset and experience, as well as internal equity. The final salary offer will be at HEABC’s sole discretion and presented as part of a competitive total compensation package.

HOW TO APPLY:

If you’re looking for a fulfilling and challenging career within a dynamic organization, please submit a cover letter and resume outlining your experience at:

https://healthemployersassociationofbc.bamboohr.com/jobs/

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care. 

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age. 

We wish to thank all applications for their interest and effort in applying; however, only those candidates selected for an interview will be contacted.